Administrative Assistant II

Job Summary This fast\-paced administrative role has a high volume of complex administrative duties, including handling administrative tasks for the department head; maintain and monitor financial records and security of assets; prepare vouchers, maintain calendars, and compose correspondence; coordinate travel; liaison with other departments in Student Affairs and at the University; comply with laws and policies. It’s essential for the ideal candidate to become familiar with University policies and procedures and interpret them to make informed decisions; exercise judgment within areas of delegated responsibility. This position requires someone who’s detail\-oriented and deadline\-driven. This job requires excellent time management, customer service, and patience with repetitive processes. Knowledge of mass media and/or the news industry not necessary. Internal candidates may receive preference. Minimum Education and Experience Bachelor’s degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience. Preferred Education and Experience Other Qualifications To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117\.001(2\) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position. Essential Duties and Responsibilities Monthly account reconciliation of multiple cost centers covering four nationally recognized student media organizations. Regular reconciliation of One Card credit accounts of the department’s Director and Assistant Director. Create and maintain spreadsheets; Microsoft Excel skills are a plus. Track real\-time fiscal spending against annual budgets. Timely collection of confidential information from students and accurate data entry for payroll. Coordinate frequent travel by students, the Director and Assistant Director; this includes summer travel. Communicate year\-round with representatives of outside vendors. Document office and department procedures. Send student\-produced newspapers and related items to advertising clients and sponsors as part of invoicing. Other duties as required. Physical Demands and Working Conditions Physical Activities Working Conditions Additional Information Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after start date. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee\-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance – 100% paid for full\-time employees Vision Insurance Long and short\-term disability TRS Retirement Plan Dental/Vision/AD\&D Paid Time off Fertility Benefits All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team! Special Instructions Summary Important Message 1\) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public. 2\) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator**.