Personal Assistant

Job Summary We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to executives and senior management. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling confidential information with professionalism and discretion. The ideal candidate will thrive in a fast\-paced environment, demonstrating exceptional organizational skills, technical proficiency, and proactive communication. Join our team to help elevate our executive functions and contribute to our organizational success! Duties Manage and coordinate complex calendars, scheduling meetings, appointments, and event arrangements efficiently using tools like Microsoft Outlook Calendar and Google Workspace. Provide executive administrative support by preparing reports, presentations, and correspondence with excellent writing skills and attention to detail. Organize and facilitate events, meetings, and conferences, including venue booking, logistics planning, and catering arrangements. Handle internal communication across departments to ensure seamless information flow and collaboration with C\-suite executives. Perform data entry and maintain accurate filing systems both digitally and physically. Use video conferencing software for remote meetings, ensuring all technical aspects run smoothly. Assist with project coordination by tracking deadlines, preparing agendas, taking minutes, and supporting project management initiatives. Manage office supplies inventory to maintain an efficient work environment. Handle phone etiquette professionally when communicating with clients, vendors, or internal teams while managing multi\-line phone systems. Maintain confidentiality of sensitive information at all times while supporting executive decision\-making processes. Qualifications Proven experience as a Personal Assistant or Executive Assistant within a professional office setting. Strong organizational skills with the ability to prioritize tasks effectively in a busy environment. Excellent typing speed combined with proficient use of productivity software such as Microsoft Office (Word, Excel), Google Workspace (Docs, Sheets), and Microsoft Outlook. Experience coordinating events and managing multiple projects simultaneously with attention to detail. Exceptional communication skills—both written and verbal—and strong phone etiquette. Ability to handle confidential information discreetly with high integrity. Familiarity with video conferencing platforms like Zoom or Teams for remote meetings. Demonstrated ability to work collaboratively with C\-suite executives and across departments to ensure organizational goals are met efficiently. Join us as a Personal Assistant if you’re energized by supporting leadership through proactive organization, seamless communication, and meticulous attention to detail! Pay: $19\.00 \- $23\.00 per hour Expected hours: 40\.0 per week Benefits: 401(k) Dental insurance Employee discount Flexible schedule Health insurance Life insurance * Paid time off Work Location: In person