Executive Assistant to the CEO

Job Overview We are seeking a dynamic and highly organized Executive Assistant to support our CEO in driving the company’s strategic initiatives and daily operations. This role offers a unique opportunity to work closely with top leadership, manage complex schedules, coordinate projects, and facilitate seamless communication across departments. The ideal candidate will bring energy, precision, and a proactive mindset to ensure the executive’s productivity is maximized while maintaining confidentiality and professionalism at all times. Responsibilities Manage and coordinate the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements with attention to detail and flexibility for changing priorities Prepare, review, and proofread correspondence, reports, presentations, and other documents with accuracy and clarity Organize and facilitate company events, meetings, and internal communications to ensure smooth execution Handle all aspects of office management such as filing systems, data entry, bookkeeping using QuickBooks, and maintaining office supplies Assist with project coordination by tracking deadlines, preparing agendas, taking minutes, and following up on action items Support personal assistant duties including managing phone etiquette, handling confidential information discreetly, and managing personal schedules as needed Coordinate business travel logistics including flight bookings, hotel reservations, transportation arrangements, and expense reporting through platforms like DocuSign Skills Proven experience as an executive assistant or in a similar administrative role supporting C\-suite executives Strong organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment Excellent written and verbal communication skills for internal communication and professional correspondence Proficiency in productivity software such as Microsoft Office (Word, Excel, PowerPoint), Outlook Calendar, video conferencing tools (Zoom, Teams), and data entry systems Experience with event planning from small meetings to large corporate events Technical proficiency in office management tools including QuickBooks for bookkeeping and multi\-line phone systems Ability to handle confidential information with discretion and maintain high levels of professionalism Strong typing skills for transcription and document proofreading tasks Knowledge of project management methodologies to assist in organizing initiatives efficiently Customer service orientation combined with effective collaboration skills for working seamlessly across teams Join us in this vital role where your organizational prowess will empower our leadership team to achieve excellence. We value energetic professionals eager to make an impact through meticulous support and proactive engagement. Pay: $53,894\.21 \- $64,904\.86 per year Benefits: Relocation assistance Work Location: In person