Administrative Assistant, Student Life and Community Engagement

Description --------------- \\\\\Internal Posting\\\\\ Do you love helping people, staying organized, and making sure the details are taken care of? We’re looking for a warm, approachable, and highly organized Administrative Assistant to join our team on the LHC Campus! You’ll be one of those people who helps make the campus feel welcoming. Students, staff, faculty, and community members should feel comfortable walking through the door, knowing they’ll be greeted with a friendly face and someone who is ready to help. This role is perfect for someone who loves organization and thrives on keeping many moving pieces on track. From purchasing and scheduling to facility\-use requests, events, communications, paperwork, calendars, and all those little details that keep a campus running smoothly, you’ll play an important role in making it all happen. Most importantly, you’ll be student\-centered. You’ll understand that even the administrative tasks behind the scenes ultimately contribute to creating a positive experience and helping our students succeed. If you’re organized, approachable, dependable, and genuinely enjoy helping others, we encourage you to apply! Bring your organizational skills. Bring your people skills. Bring your passion for making a difference. Join us at LHC and become an important part of our campus community! Reporting directly to the campus dean, this position will perform basic secretarial functions in support of an office or area assigned. This position may work non\-traditional hours to include nights, weekends and holidays. Typical Duties ------------------ Perform basic secretarial support functions using modern office procedures and equipment. Examples include answering phones, preparing correspondence, data entry, maintaining filing systems, processing incoming/outgoing mail and other similar duties. Gather and provide general program information to students, faculty, staff and the public. Refer issues or concerns to appropriate party for resolution. Maintain supervisor's or department's calendars, schedule appointments and meetings, including travel as required. Assist in the preparation of program materials for meetings or other distribution. May assist in coordinating special events. Track department budget accounts and office supplies, record expenditures and facilitate supply orders according to established procedures. Process invoices for payment. Prepare a variety of college forms required by the daily operation of the program. May direct student workers or other workers. May serve as Web content administrator for the area assigned. With experience, may sometimes be required to work independently. With increased knowledge of program policies and procedures, may be required to exercise independent judgment and initiative. May assist in the preparation of program reports required by federal and/or state law. May administer exams and/or require cash handling. Adhere to college, federal and state administrative procedures, guidelines, initiatives and directives to ensure compliance with all relevant regulations affecting college operations. Perform other tasks of a similar nature or level as assigned. NOTE: The job duties listed are typical examples of the work performed by positions in this job classification. Not all duties assigned to every position are included, nor is it expected that all positions will be assigned every duty. Qualifications ------------------ Minimum Qualifications: High School Diploma/GED, AND 2 years related experience, or 30 semester hours of college credit, OR Possession of skills, knowledge and behaviors as outlined int he position's core competencies below: Core Competencies: Adaptability \& Flexibility \- Ability to cope with difficulties and shift gears comfortably. Respond effectively and rapidly adapt to new information, multiple demands, ambiguity, shifting of priorities, unexpected obstacles, emerging situations and rapid change. Effective Communications \- Conveys clear and timely messages that positively influence the thoughts and actions of others. Effectively expresses ideas and information both in speaking and writing that is appropriate to the complexity of the topic and the knowledge and understanding of the audience. Customer Focus \- Ability to build and maintain internal and external customer relationships, ensuring satisfaction with the programs and services offered by the college. Ethics \& Integrity \- Ability to operate in an ethical and trustworthy manner. Respects and maintains confidentiality. Avoid situations and actions considered inappropriate or which present a conflict of interest. Earn the trust, respect and confidence of employees through consistent honesty, forthrightness and professionalism in all interactions. Planning \& Organization \- Ability to identify the sequence of tasks and the resources needed to achieve a goal, and prioritizes key action steps. Anticipates the impacts and risks of decisions and actions. Reliability and Commitment \- Cares about the cause of the team and works toward the team's goals. Participates in group projects and conversations, and completes individual assignments for which they are responsible. Application Instructions ---------------------------- It is the responsibility of each applicant to have the necessary documents on file in order to continue in the application process for this position. A complete electronic employment application form. Please do not use 'see resume' in any application field. Statements such as this will disqualify your application. Cover letter addressing the criteria listed in the job announcement and your qualifications for this position.