Secretary

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area. Once a part of Kenrick\-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis. Job Summary --------------- The Administrative Services Assistant serves as the first point of contact for parishioners, visitors, vendors, and community members, providing exceptional customer service and Christian hospitality while supporting the daily administrative operations of the parish. This position performs a variety of receptionist, clerical, and office management functions to assist the Pastor, Business Manager, parish ministries, and parish organizations. The Administrative Services Assistant maintains parish records, coordinates office communications, and ensures the efficient operation of the parish office while supporting the mission and ministry of the Catholic Church. Job Responsibilities ------------------------ ### Reception and Customer Service Welcome parishioners, visitors, vendors, and business representatives with professionalism and Christian hospitality. Answer and direct incoming telephone calls, take accurate messages, and respond to routine inquiries regarding parish services, ministries, policies, and events. Provide information and refer individuals to the appropriate clergy or staff member. Receive and distribute mail, deliveries, and correspondence. ### Administrative Support Provide administrative and clerical support to the Pastor, Business Manager, parish staff, ministries, and parish organizations. Prepare correspondence, forms, reports, bulletins, and other parish communications as assigned. Process invoices and assist with routine office administration. Maintain organized filing systems for parish records and administrative documents. Perform general office duties including copying, scanning, filing, mailing, and data entry. Assist with funeral planning and administrative preparations as requested. ### Parish Records Management Maintain accurate parishioner records and update parish database information. Record and maintain sacramental records, including baptisms, marriages, funerals, confirmations, and new parishioner registrations, in accordance with Archdiocesan policies. Maintain the parish Mass Intention book and process associated offerings, cards, and payments. Ensure the confidentiality and security of all parish records and sensitive information. ### Parish Operations Coordinate special collections and seasonal flower or plant orders. Safeguard parish property, including office records, files, keys, and confidential materials. Support parish events and special projects as assigned. Attend required Archdiocesan training sessions, workshops, and continuing education opportunities. Perform other duties as assigned by the Pastor or Business Manager. Job Requirements -------------------- ### Education and Experience High school diploma or equivalent required. Three to five years of administrative, clerical, or office experience required. Experience working in a Catholic parish, nonprofit organization, or ministry setting is preferred. ### Knowledge, Skills, and Abilities Excellent customer service and interpersonal skills with a welcoming and professional demeanor. Strong written and verbal communication skills. Exceptional organizational skills with the ability to prioritize multiple responsibilities and meet deadlines. High level of attention to detail and accuracy. Ability to work independently while collaborating effectively with clergy, staff, volunteers, and parishioners. Ability to maintain strict confidentiality regarding parishioners, personnel, financial information, and parish business. Proficiency with Microsoft Office applications (Word, Excel, Outlook, Publisher) and Google Workspace. Strong computer literacy and proficiency using office equipment, including copiers, scanners, and multi\-line telephone systems. Accurate typing and data entry skills. Ability to learn parish management software and other office technology. * Familiarity with Catholic parish life and sacramental practices is preferred. The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status. Pre\-Employment Screening All candidates receiving an employment offer must submit a pre\-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening. .buttontext8cf5aa81ae4d1a72 a{ border: 1px solid transparent; } .buttontext8cf5aa81ae4d1a72 a:focus{ border: 1px dashed \#1a3048 !important; outline: none !important; } Our Mission We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed. .buttontext909e5791a6a72ef0 a{ border: 1px solid transparent; } .buttontext909e5791a6a72ef0 a:focus{ border: 1px dashed \#1a3048 !important; outline: none !important; } Benefits Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day\-to\-day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence. As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.