Administrative Assistant III

### Administrative Assistant III APPLY Administrative Assistant III This position is located at Seneca Place in downtown Ithaca and is not based on the Ithaca Main Campus. The Opportunity The Administrative Assistant provides comprehensive support to 4–6 University Major Gift Officers who manage donor portfolios with the potential for gifts of $250,000 or more. Key responsibilities include data coordination, reporting, presidential acknowledgements, work\-plan support, travel arrangements, and occasional event logistics. The role also ensures compliance with division policies, contributes to team\-wide administrative projects, and requires strong technical proficiency with a variety of software applications. We're looking for someone who is curious, open\-minded, and genuinely excited about this work. You should be eager to learn how fundraising operations work, understand Cornell's mission, and master the systems that support donor relationships. The right person enjoys diving into detailed processes, collaborating effectively with colleagues, and takes pride in work that helps Cornell achieve its goals. About University Major Gifts The University Major Gifts team within Cornell's Alumni Affairs \& Development division advances the university's philanthropic mission by cultivating and securing major charitable gifts. The Administrative Assistant supports 3–4 Major Gift Officers who manage portfolios of donors and prospective donors with the capacity to contribute between $250,000 and $10 million. The role helps ensure efficient donor engagement and administrative operations that support successful fundraising efforts. Key Responsibilities Perform comprehensive data entry and management for Major Gift prospects using PeopleSoft, including solicitations, visits, stewardship, nominations, and events. Support OBIEE and Tableau reporting, prospect tracking, and work\-plan data entry processes. Assist with gift tracking and resolve accounting\-related questions in coordination with Advancement Services. Provide travel coordination support for Major Gift Officers using Concur, including itineraries, account codes, travel profiles, and logistics consultation. Deliver administrative and technical support for Microsoft Office applications, including managing invitation lists, correspondence, stewardship mailings, and related materials. Support event planning and logistics for on\- and off\-campus events, including invitation design, RSVP tracking, reporting, and coordination of catering and supplies. Manage calendaring in Outlook, schedule Zoom meetings, and coordinate daily mail distribution, filing, and processing of gift checks and documents. Maintain accurate routing, filing, and distribution of electronic and paper records. Provide coverage for colleagues and assist with department\-wide projects and initiatives as needed. Participate in ongoing training and professional development to stay current with relevant technologies and procedures. Ensure compliance with university policies, required trainings, and position qualifications. Contribute to team effectiveness by attending meetings, sharing ideas, and supporting departmental goals. Take on additional assigned duties, including tasks that may fall above or below standard classification as needed. What We Need For further consideration, please submit a resume and cover letter. High school diploma and 2–4 years of relevant administrative experience or an equivalent combination of education and experience. Proficiency in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint), internet applications, databases, networked information systems, and report\-writing software. Strong organizational and time management skills with the ability to prioritize multiple projects for multiple stakeholders. Ability to work effectively under pressure while meeting deadlines. Demonstrated ability to maintain a high level of confidentiality and discretion. Excellent verbal and written communication skills. Strong interpersonal and customer service skills. Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members. Experience with data entry, reporting, and administrative support. Ability to learn and adapt to new technologies and software systems. If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t. Associate’s or Bachelor’s Degree with 2\-4 years of practical office experience. Experience working with PeopleSoft. Experience working with OBIEE. Experience working with Tableau. Experience working with Zoom. Experience working with Concur is preferred. This is a full\-time (39 hours per week) Endowed College position based in Ithaca, NY, at Seneca Place in downtown Ithaca. This position is eligible for a hybrid work arrangement. Core working hours are Monday through Friday, 8:00 AM to 4:00 PM, with additional flexibility as needed. The final schedule will be determined in collaboration with the supervisor. Rewards and Benefits This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on campus 2 days per week. The university reserves the right to modify, suspend, revoke, or terminate the hybrid work arrangement at any time. Cornell receives national recognition as an award\-winning workplace for our health, wellbeing, and sustainability. Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits \| Working at Cornell. Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25\-January 1\. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off \| Working at Cornell Cornell's impressive educational benefits include tuition\-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits \| Working at Cornell Follow this link to learn more about the Total Rewards of Working at Cornell: Total Rewards \| Working at Cornell. Visa sponsorship is not available for this position. University Job Title: Administrative Asst III Job Family: Administration Level: C Pay Rate Type: Hourly Pay Range: $24\.30 \- $26\.15 Remote Option Availability: Hybrid Company: Endowed Contact Name: Keionda Lewis Contact Email: kll98@cornell.edu Job Titles and Pay Ranges: Non\-Union Positions Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria: Prior relevant work or industry experience Education level to the extent education is relevant to the position Unique applicable skills * Academic Discipline To learn more about Cornell’s non\-union staff job titles and pay ranges, see Career Navigator. Union Positions The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell’s union wages, see Union Pay Rates. Current Employees: If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell. Online Submission Guidelines: Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by “dragging and dropping” them into the dropbox or by using the “upload” icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website. Employment Assistance: For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email mycareer@cornell.edu. If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell Office of Civil Rights at voice (607\) 255\-2242, or email at accommodations@cornell.edu. Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing mycareer@cornell.edu. Notice to Applicants: Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant. EEO Statement: Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world\-class education and career opportunities, to further the founding principle of “... any person ... any study.” No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy\-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual’s genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans’ Readjustment Assistance Act (VEVRAA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law. 2026\-06\-26 ### About Us Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students and staff impart an uncommon sense of larger purpose and contribute creative ideas to further the university's mission of teaching, discovery and engagement. With our main campus located in Ithaca, NY, Cornell's far\-flung global presence includes the medical college's campuses on the Upper East Side of Manhattan and Doha, Qatar, as well as the Cornell Tech campus located on Roosevelt Island in the heart of New York City. We offer a rich array of services, programs and benefits to help employees advance in their career and enhance the quality of personal life, including: employee wellness, workshops, childcare and adoption assistance, parental leave, flexible work options.