Alpena Public Schools is accepting applications for a Secretary, Business Clerk, Alpena High School. Work days for this position is 217 days (11 months).
Please see the job description for more information.
The internal bid for this position is up the end of the day, Friday, May 22, 2026\.
Qualifications:
High school diploma or general education degree (GED) plus two years of previous office experience is required; Experience in accounting or bookkeeping and a general knowledge of accounting software is preferred.
What You Will Love About Us:
As a member of the Alpena Public Schools team, imagine waking up where you vacation; no more sitting on the highway on Friday night and Sunday evening. You can be employed in a modern community that is also traffic\-free. Purchase a home for a fraction of the cost that you would pay in metropolitan areas. Enjoy dozens of pristine beaches, trails, rivers and forests without fighting the masses for access. Dive shipwrecks, explore one of the most fossil\-rich spots on earth, and still be close enough to enjoy a night on the town. Our wonderful, walkable downtown features restaurants, art galleries, shops and pubs, including multiple micro\-breweries and a winery. Alpena offers so many opportunities as the recreational, cultural, economic, and historical hub of Northeast Michigan. We serve a population of approximately 3,800 students, across 9 different school buildings, in one of the largest geographic districts in the State of Michigan. Alpena Public Schools covers more than 600 square miles, encompassing all of Alpena County and a portion of Presque Isle County.
Benefits Offered:
Medical/Dental/Vision Insurance
Paid Time Off (Holidays/Sick/Personal/Bereavement/Vacation)
Winter/Spring Break
Retirement/Pension Plans
Life Insurance
Student Loan Forgiveness
School Employee Discounts
*Alpena Public Schools is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.*
Position Title: High School Business Clerk**
Department: District Operations
Reports To: High School Principal
Location: Alpena High School
Unit/Group: USW 211
FTE: 1\.0 Job Classification: B/Hourly Work Days: 217
SUMMARY: Maintains financial records for high school clubs and activities, as well as the General Fund for the high school.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Maintains all staff/building keys throughout the year and verifies annually.
- Utilizes and reconciles school purchasing card and student payments made through SchoolPay.
- Manages all school’s internal accounts by coding invoices and purchase orders to correct account codes and orders placed.
- Coordinates daily staffing needs for teaching staff and instructional assistants.
- Monitors the absence management tracking software (Red Rover) throughout the day and collaborates with administration when necessary.
- Processes attendance/timesheets for building staff.
- Reviews account coding to ensure compliance with the district’s chart of accounts.
- Monitors school general fund and internal account budget expenditures.
- Orders, inventories, and approves payment of General Ledger supplies, including teacher, staff, and office supplies.
- Counts, verifies, writes receipts, and deposits all money collected from club accounts. Uses own vehicle to make daily or as needed trips to the bank to deposit money or to purchase school supplies.
- Maintains budgets, processes purchase orders, warehouse requisitions for school groups/ activities.
- Processes fundraiser requests.
- Assists with all aspects of office operations, including assisting with switchboard coverage, placing/receiving phone calls, scheduling appointments, receiving deliveries, copying, and other needs as assigned.
- Processes and collects fees for PSAT, Advanced Placement, and other elective testing.
- Assists with bulk mailings and processes payment for postal services.
- Orders, inventories, disburses, and collects textbooks. Makes arrangements for the hiring of students to collect and distribute textbooks.
- Processes and collects fines for lost/damaged textbooks/supplies. Corresponds with parents and students regarding fines.
- Develops and coordinates all staff graduation needs for K\-12\.
- Serves in a backup capacity in entering student demographic data on the student information system, including but not limited to, changes to student profile updates, tracking annual student forms (technology, code of conduct, handbook compliance, etc.) at administrator’s discretion and request.
- Shall be required to cross\-train in all other building secretarial positions, and serve as backup as needed per administrator’s discretion and request.
- Maintains confidentiality of records and student matters. Follows FERPA regulations as it pertains to student information.
- Interprets, applies, explains, and follows district policies and school procedures and regulations.
- Maintains regular and reliable attendance.
- Reviews email communications regularly and responds as needed.
- Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES: Youth Volunteer Corp Student(s) as required.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION and/or EXPERIENCE:
High school diploma or general education degree (GED) plus two years of previous office experience is required; Experience in accounting or bookkeeping and a general knowledge of accounting software is preferred.
LANGUAGE SKILLS:
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak Mary J. Lyoneffectively to parents, staff, and students.
MATHEMATICAL SKILLS:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, percent, and to draw and interpret bar graphs.
REASONING ABILITY:
Ability to apply common\-sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
OTHER SKILLS and ABILITIES:
Demonstrated ability to use various software applications, including spreadsheet software, Word, Excel, and Google Suite. Ability to develop effective working relationships with students, staff, and the school community. Ability to communicate clearly and concisely, both orally and in writing. Ability to perform duties with awareness of all district requirements and Board of Education policies.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is almost continuously required to sit, and talk or hear. The employee is occasionally required to walk and stand. The employee is occasionally required to reach with hands and continuously will repeat the same hand, arm or finger motion many times as in typing. Specific vision abilities required by this job include close vision, depth perception, and the ability to adjust focus.
WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The noise level in the work environment is acceptable to this particular environment. However, the noise level can vary depending upon daily activity but will still remain within the acceptable noise level range. The employee continuously is interacting with the public, staff and students. The employee frequently will be required to meet multiple demands from several people.
The employee shall remain free of any alcohol or non\-prescription controlled substance use and/or abuse in the workplace throughout his/her employment in the District.
The information contained in this job description is for compliance with the Americans with Disabilities Act (A.D.A.) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.