Personal Assistant

Job Overview

We are seeking a proactive and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This dynamic role offers an exciting opportunity to streamline daily operations, coordinate projects, and ensure smooth communication across departments. The ideal candidate will demonstrate exceptional organizational skills, attention to detail, and a passion for delivering outstanding service. Join us and be a vital part of a vibrant team committed to excellence and growth!

Responsibilities

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events efficiently.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Handle correspondence via phone, email, and messaging platforms with professionalism and courtesy, adhering to proper phone etiquette.
• Assist with event planning for company functions, meetings, and special occasions, ensuring all logistics are executed flawlessly.
• Perform data entry, bookkeeping using QuickBooks, and maintain accurate records through filing systems both digitally and physically.
• Support project coordination efforts by tracking deadlines, preparing reports, and collaborating with team members to meet objectives.
• Provide executive administrative support such as proofreading documents, transcription of notes or recordings, and managing office supplies inventory.

Qualifications

• Proven experience as a Personal Assistant or in an administrative role with strong office management background.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and familiarity with Microsoft Outlook Calendar.
• Demonstrated ability in event planning, project coordination, bookkeeping (QuickBooks preferred), and data entry.
• Excellent organizational skills with keen attention to detail; capable of multitasking in a fast\-paced environment.
• Strong communication skills including phone etiquette and customer service experience.
• Competency in office technology including multi\-line phone systems, transcription tools, and office equipment.
• Prior experience supporting executives or high\-level professionals is highly desirable. Join us to empower your career while supporting our leadership team in achieving extraordinary results!

Pay: $20\.00 \- $27\.00 per hour

Benefits:

• 401(k) matching
• Dental insurance
• Paid time off
• Vision insurance

Work Location: Hybrid remote in Harwich, MA 02645