Administrative Assistant

Job Summary

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations for a K\-8 private Christian school in Antioch, TN, streamline administrative processes, and enhance overall efficiency. The ideal candidate will be proactive, detail\-oriented, and possess excellent communication skills. You will serve as the first point of contact for visitors and callers, manage schedules, handle clerical tasks with precision, and contribute to a positive office environment. This paid position is perfect for someone eager to grow their administrative expertise in a fast\-paced, collaborative setting.

Duties

• Greet visitors professionally at the front desk, ensuring a warm and welcoming atmosphere
• Manage multi\-line phone systems with excellent phone etiquette, directing calls efficiently
• Maintain organized filing systems and perform data entry tasks accurately using Microsoft Office and Google Workspace tools
• Schedule appointments, coordinate calendars, and assist with meeting preparations
• Handle correspondence, proofread documents for accuracy, and perform clerical duties such as photocopying and faxing
• Support office management activities including supply inventory, record keeping, and basic bookkeeping using QuickBooks or similar software
• Provide exceptional customer service by addressing inquiries promptly and supporting client or patient needs as a medical or dental receptionist if applicable

Requirements

• Proven office experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Familiarity with multi\-line phone systems and phone etiquette best practices
• Bilingual abilities are highly desirable to serve diverse clients effectively
• Strong typing skills along with excellent proofreading capabilities
• Experience with data entry, filing systems, and general clerical tasks in an office environment
• Knowledge of office management procedures, including calendar management and time management strategies
• Personal assistant experience or receptionist background is a plus
• Ability to handle confidential information discreetly while maintaining professionalism
• Must align morals and values with the statement of faith
• Background check

Join us in creating a vibrant workplace where your organizational talents can shine! We’re dedicated to supporting your professional growth through engaging work responsibilities and a collaborative team environment. This is an excellent opportunity for motivated individuals eager to develop their administrative career while making a meaningful impact every day.

Pay: $15\.00 \- $20\.00 per hour

Work Location: In person