Executive Assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers the opportunity to support senior leadership by managing a wide array of administrative, clerical, and office management tasks with energy and precision. The ideal candidate will bring a proactive attitude, exceptional organizational skills, and a passion for delivering outstanding customer service. If you thrive in a fast\-paced environment and excel at multitasking, this position is perfect for you! You will play a key role in ensuring smooth daily operations and fostering an efficient workplace atmosphere.

Duties

• Manage complex calendars, schedule appointments, and coordinate meetings for executive leadership with meticulous attention to detail.
• Handle incoming calls using multi\-line phone systems with professionalism and excellent phone etiquette, directing inquiries appropriately.
• Maintain organized filing systems, perform data entry, and ensure accurate record\-keeping using tools like Microsoft Office, Google Workspace, and QuickBooks.
• Assist with office management tasks including supply procurement, mail distribution, and front desk responsibilities to create a welcoming environment.
• Support bookkeeping activities such as invoicing, expense tracking, and basic bookkeeping using QuickBooks or similar software.
• Provide personal assistant support by preparing documents, proofreading correspondence, and managing travel arrangements.
• Deliver exceptional customer service by supporting clients and visitors with professionalism and bilingual communication skills when needed.
• Conduct administrative duties such as proofreading documents, managing email correspondence, and supporting data entry projects efficiently.
• Coordinate calendar management for executives to optimize their time and prioritize urgent matters effectively.

Requirements

• Proven experience in office management or administrative roles with at least some clerical experience in a professional setting.
• Strong computer literacy including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and basic accounting software like QuickBooks.
• Excellent organizational skills with the ability to multitask seamlessly in a fast\-paced environment.
• Exceptional communication skills with strong phone etiquette; bilingual abilities are highly desirable.
• Experience handling multi\-line phone systems and front desk operations confidently.
• Demonstrated ability to perform data entry accurately while maintaining attention to detail.
• Prior experience as an executive assistant or personal assistant is preferred; familiarity with medical or dental receptionist duties is a plus.
• Strong time management skills with the ability to prioritize tasks effectively under pressure.
• Knowledge of bookkeeping practices including invoicing, filing financial documents, and basic bookkeeping procedures. Join us to be part of an energetic team where your organizational talents will make a real impact! We value proactive professionals who are eager to support our leadership team while creating an efficient office environment that promotes success for everyone involved.

Pay: $54,220\.36 \- $60,000\.00 per year

Work Location: In person