Office Manager

Overview

We are seeking a dynamic and highly organized Office Manager to lead our administrative operations and ensure the smooth functioning of our office environment. This vital role combines administrative expertise, excellent communication skills, and proactive management to create an efficient, welcoming, and productive workspace. The ideal candidate will thrive in a fast\-paced setting, demonstrate exceptional organizational skills, and possess a positive attitude that energizes the team. As an Office Manager, you will be the backbone of daily operations, supporting staff and visitors alike while maintaining a professional and friendly atmosphere.

Duties

• Oversee daily office operations, including managing front desk activities and greeting visitors with professionalism and warmth
• Handle multi\-line phone systems, directing calls efficiently and providing excellent customer service
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading
• Manage calendar scheduling, appointment setting, and coordinate meetings for staff and executives
• Utilize computer skills with Microsoft Office, Google Workspace, and QuickBooks to prepare reports, spreadsheets, and financial records
• Support bookkeeping tasks such as invoicing, expense tracking, and basic financial reconciliation\- full accounts receivable
• Provide clerical support including typing correspondence, proofreading documents, and managing office supplies procurement
• Assist with personal assistant duties as needed to support team members’ administrative needs
• Maintain office inventory
• Run company payroll including subcontractors and sales commissions
• Ensure KPI compliance across department
• Act as a C\-suite executive assistant to the CFO and CEO
• Run culture club for employee outings and philanthropic events
• Marketing tasks when needed
• HR tasks for compliance and documentation

Experience

• Proven experience in office management or administrative roles within a professional environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar), and QuickBooks
• Demonstrated ability to handle multi\-line phone systems with professionalism and courtesy
• Bilingual capabilities are highly preferred to serve diverse client needs effectively
• Prior experience in customer service or reception roles such as dental or medical receptionist is advantageous
• Excellent organizational skills with keen attention to detail for filing, data entry, and proofreading tasks
• Experience managing calendars, scheduling appointments, and coordinating meetings efficiently
• Knowledge of clerical procedures including filing systems, time management techniques, and office supply management
• Familiarity with office equipment operation such as photocopiers, scanners, and fax machines is beneficial

Join us to be part of a vibrant team where your organizational talents will shine! This paid position offers an exciting opportunity to develop your career in office management while supporting a collaborative work environment dedicated to excellence.

Pay: From $55,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Employee discount
• Flexible schedule
• Life insurance
• Paid time off
• Referral program
• Retirement plan

Work Location: In person