Job Overview
We are seeking a dynamic and organized Administrative Assistant / Hybrid Admin to join our team! This role offers a perfect blend of in\-office and remote work, providing vital support to ensure smooth daily operations. As a key member of our administrative team, you will handle a variety of clerical, organizational, and customer service tasks that keep our office running efficiently. Your proactive approach, excellent communication skills, and ability to manage multiple responsibilities will contribute significantly to our success. This paid position is ideal for someone eager to grow their office management skills in a vibrant, supportive environment.
Responsibilities
- Manage front desk duties including greeting visitors, answering multi\-line phone systems, and providing exceptional customer support with professional phone etiquette
- Handle calendar management and scheduling for team members, coordinating meetings and appointments with precision
- Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and financial tracking
- Organize files, documents, and correspondence through effective filing systems—both physical and digital—ensuring easy retrieval
- Support office management tasks such as ordering supplies, maintaining office equipment, and overseeing general administrative functions
- Proofread documents for accuracy and clarity before distribution, ensuring high\-quality communication
- Assist with personal assistant duties as needed, including travel arrangements or special project support
- Proven office experience with strong clerical skills and familiarity with office management procedures
- Demonstrated proficiency in computer literacy including Microsoft Office Suite (Word, Excel, Outlook), Google Workspace (Docs, Sheets), and data entry tools
- Experience with bookkeeping software such as QuickBooks is highly desirable
- Excellent organizational skills with the ability to prioritize tasks efficiently in a fast\-paced environment
- Strong typing skills along with attention to detail for proofreading and document accuracy
- Bilingual abilities are a plus to support diverse client interactions
- Previous experience handling multi\-line phone systems, managing calendars, and providing customer service enhances your fit for this role
Experience
Join us as an Administrative Assistant / Hybrid Admin and be part of a team that values energetic professionalism, clear communication, and proactive problem\-solving. Your contribution will help create a seamless office environment where efficiency meets excellence!
Pay: $20\.00 \- $25\.00 per hour
Work Location: In person