Executive Administrative Support Specialist

Job Profile:

Administrative Support Specialist 2

Job Family:

Administrative Support

Time Type:

Full time

Max Pay – Depends on experience:

$68,000\.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:

Bachelor's degree and three (3\) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary:

Provides intermediate to complex administrative and programmatic support to leadership.

Job Description:

ASU Health is seeking a detail\-oriented, responsive, and adaptable Executive Administrative Support Specialist to provide administrative and operational support to senior leadership, including Assistant Vice Presidents and Executive Directors.

This role is part of a collaborative administrative support team and focuses on the coordination and execution of day\-to\-day administrative operations. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast\-paced and evolving environment.

The Executive Administrative Support Specialist works closely with internal partners to support operational processes and contributes to a professional, respectful, and team\-oriented culture. This role is an important part of the administrative career pathway, with opportunities for growth into more advanced roles across the organization.

This position will initially report to the Assistant Vice President; however, the reporting structure and support assignments may evolve as ASU Health continues to grow and adapt.

Salary Range: $57,900 to $68,000, DOE

Essential Duties:

• Provide administrative support to multiple senior leaders, including managing calendars and coordinating scheduling needs.
• Coordinate meetings and logistics, including preparing materials and tracking follow\-up items.
• Arrange travel logistics (primarily domestic), including itineraries and adjustments as needed.
• Initiate small dollar purchasing transactions using Workday and/or PCard in compliance with university policies (e.g., ordering office supplies).
• Collaborate with internal departments, including business operations and human resources, to support administrative processes.
• Coordinate expense reports, reimbursements, and purchasing activities in collaboration with business operations, including preparing forms, gathering quotes, and submitting requests.
• Support personnel\-related processes in collaboration with HR, including coordination of required paperwork, scheduling interviews, and onboarding.
• May provide guidance and support to student workers as needed.
• Serve as a point of contact for internal and external stakeholders, demonstrating professionalism and strong customer service.
• Support coordination of meetings, events, and VIP visits, including logistics and materials preparation.
• Support event coordination activities such as room reservations, catering, invitations, logistics, and day\-of support as needed.
• Draft and manage routine correspondence and communications.
• Maintain organized records, files, and tracking systems.
• Collaborate with administrative team members to ensure seamless support across leadership.
• Adapt to changing priorities and support operational needs in a dynamic environment.
• Contribute to a workplace culture grounded in mutual respect, professionalism, and collaboration.
• Support special projects and additional administrative duties as assigned.
• Other duties as assigned.

Desired Qualifications:

• Experience providing administrative support in a professional office environment.
• Strong organizational skills with the ability to manage multiple tasks and priorities.
• Experience coordinating calendars, meetings, and travel arrangements.
• Experience working with administrative functions such as purchasing, finance, or human resources.
• Ability to interact effectively with a variety of stakeholders, including senior leaders.
• Strong written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• Demonstrated problem\-solving skills and attention to detail.
• Ability to work in a fast\-paced, evolving environment.
• Commitment to fostering a respectful and collaborative work environment.
• Proficiency in Microsoft Office and standard business applications.
• Openness to learning and adopting new technologies, systems, and evolving processes.

Working Environment:

• Activities are performed in an environmentally controlled office setting and require extended periods of sitting, working at a computer, and using standard office equipment.
• Regular activities include keyboarding, reading, and communicating via phone, video conferencing, and in\-person interactions.
• May be required to stand and walk for varying lengths of time, including moving between offices, meeting spaces, and event locations.
• Frequent physical demands may include bending, reaching, and lifting or moving items up to 20 pounds (e.g., office supplies, meeting materials, event supplies).
• This position is primarily based on\-site with some flexibility for remote work, depending on business needs.
• May be required to travel between ASU campuses or off\-site locations for meetings or events.
• May require occasional evening or weekend work to support meetings, events, or executive schedules.

Department Statement:

ASU Health brings together the nation’s most innovative university and its large, diverse, and interdisciplinary ecosystem to address the health needs of Arizona and the nation.

Through bold initiatives that transform health care delivery, embrace technology to improve health outcomes, and expand the health workforce, ASU Health is reimagining how care is designed, taught, and experienced.

ASU Health includes the John Shufeldt School of Medicine and Medical Engineering, the School of Technology for Public Health, the Edson College of Nursing and Health Innovation, the College of Health Solutions, the Medical Master’s Institute, the Health Observatory at ASU, and ASU Clinics.

Join us and you’ll be part of a team that is redefining health care — from clinic to community, from research to practice — and making real impact for individuals, families, and populations today and for the future.

Driving Requirement:

Driving is not required for this position.

Location:

Campus: Tempe

Funding:

No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign\-on.

https://www.myworkday.com/asu/d/inst/1$9925/9925$21061\.htmld

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part\-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco\-free university. For details visit https://wellness.asu.edu/explore\-wellness/body/alcohol\-and\-drugs/tobacco

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report:

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU\-Clery\-Report.pdf . You may request a hard copy of the report by contacting the ASU Police Department at 480\-965\-3456\.

Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az\-resources .

Employment Verification Statement:

ASU conducts pre\-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre\-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:

A fingerprint check is not required for this position.