Overview
We are seeking an energetic and highly organized Office Manager to oversee daily administrative operations and ensure the smooth functioning of a multi\-company business environment. This role is critical in supporting both administrative and operational functions, with a strong emphasis on advanced computer skills, technical problem\-solving, and technical documentation development.
The ideal candidate will be highly tech\-savvy, capable of managing systems, troubleshooting issues, and producing professional technical and engineering documentation, while also handling shipping, logistics, and material coordination. This position is ideal for someone who thrives in a fast\-paced environment and can bridge the gap between office management, technical systems, and documentation workflows.
ResponsibilitiesAdministrative \& Multi\-Company Coordination
- Manage front desk operations, including greeting visitors, answering multi\-line phone systems, and directing calls with professional phone etiquette
- Oversee calendar management and scheduling using Google Workspace, Microsoft Office, and related tools
- Coordinate administrative activities across multiple affiliated companies, ensuring organization and efficiency
- Handle data entry, document management, and proofreading with high accuracy across multiple entities
- Support bookkeeping activities using QuickBooks or similar accounting software
- Manage and maintain digital workflows, file systems, and cloud platforms (Google Drive, SharePoint, Dropbox, etc.)
- Troubleshoot day\-to\-day computer, software, and system issues independently
- Set up and maintain computers, printers, and office technology
- Work extensively in Excel/Google Sheets for data tracking, reporting, and analysis (formulas, structured data, etc.)
- Assist with process automation and system improvements to increase efficiency
- Manage large volumes of digital data across multiple companies
- Support onboarding and management of tools such as CRM systems, project management platforms, and contractor systems (e.g., Upwork)
- Develop and update engineering\-related documents, including specifications, procedures, reports, and compliance documentation
- Format documents to high professional standards, including proper structure, tables, headers/footers, and consistency
- Convert, compile, and generate high\-quality PDF documents from Word, Excel, and other formats
- Ensure all documentation is accurate, well\-organized, and version\-controlled across multiple companies
- Assist in preparing documentation for certifications, regulatory filings, internal processes, and project deliverables
- Maintain organized digital libraries of all technical and operational documents
- Support leadership and engineering teams in drafting, editing, and finalizing documentation
- Manage shipping and receiving operations, including preparing shipments, tracking deliveries, and coordinating with carriers
- Maintain inventory tracking systems for equipment, materials, and office supplies
- Coordinate procurement and restocking across multiple companies
- Assist with material preparation, packaging, and staging for projects or job sites
- Work with vendors and suppliers to ensure timely delivery and accuracy
- Assist with light material production coordination, including organizing components and tracking parts
- Maintain labeling, documentation, and organization of materials
- Support project coordination by tracking materials, timelines, and readiness
- Coordinate office supplies and maintenance requests
- Provide customer support via phone and email
- Assist with clerical tasks, reporting, correspondence, and personal assistant duties
- Identify opportunities to improve workflows using technology
- Proven office management or administrative experience, preferably across multiple companies or business units
- Advanced Microsoft Word (document formatting, templates, structured documents)
- Microsoft Excel / Google Sheets (data tracking and reporting)
- Google Workspace and cloud file systems
- Demonstrated experience creating technical documentation, engineering documents, and professional PDFs
- Ability to format and produce high\-quality, client\- and investor\-ready documents
- Experience troubleshooting basic IT/software issues independently
- Familiarity with QuickBooks or similar accounting software
- Experience with shipping/logistics, inventory tracking, or operations coordination preferred
- Strong attention to detail and organizational skills
- Ability to handle both technical documentation work and hands\-on operational tasks
- Bilingual abilities are a plus
- Strong problem\-solving mindset and ability to learn new systems quickly
Technical \& Computer Systems (HIGH PRIORITY)
Technical Documentation \& Engineering Support (HIGH PRIORITY)
* Create, edit, and maintain professional technical documentation using Microsoft Word and related tools
Operations, Shipping \& Logistics
Production \& Coordination Support
General Office Support
Experience
* Strong technical/computer skills are REQUIRED, including:
Closing
Join a fast\-growing, multi\-company organization where your technical skills, documentation expertise, and operational capabilities will play a critical role in driving efficiency and supporting growth. This role is ideal for someone who enjoys working with computers, producing high\-quality documentation, and contributing across both administrative and technical functions.
Pay: $85,000\.00 \- $105,000\.00 per year
Work Location: Hybrid remote in Murphy, TX 75094