Administrative Assistant

Administrative Assistant – CEMAX ConstructionOverview

CEMAX is seeking a highly organized and driven Administrative Assistant to support our growing construction and restoration operations. This role is critical to keeping our projects, inventory, and internal systems running efficiently day\-to\-day.

The ideal candidate is proactive, detail\-oriented, and comfortable working in a fast\-paced construction environment. You will play a key role in managing inventory, supporting project coordination, handling client communications, and ensuring compliance with insurance and safety requirements.

Responsibilities

• Manage and track company inventory, materials, and equipment to ensure accurate counts and availability for ongoing projects
• Assist with light bookkeeping tasks, including invoicing, billing support, and expense tracking
• Handle client communications via phone and email with professionalism and responsiveness
• Maintain organized records for projects, employees, and company documentation
• Ensure all employee insurance documents, certifications, and safety training records are current and properly filed
• Support light HR functions including onboarding paperwork, tracking employee compliance, and maintaining personnel files
• Coordinate schedules, meetings, and project\-related logistics as needed
• Perform data entry and maintain internal systems with accuracy and attention to detail
• Assist with general office management tasks to keep operations running smoothly

Requirements

• Prior experience in administrative, office, or clerical roles (construction industry experience is a strong plus)
• Strong organizational and multitasking skills with the ability to prioritize effectively
• Proficiency in Microsoft Office (Excel, Word, Outlook) and/or Google Workspace
• Basic understanding of bookkeeping (QuickBooks or similar software preferred)
• Excellent communication skills with strong customer service ability
• Ability to manage sensitive information and maintain confidentiality
• Detail\-oriented mindset with a high level of accountability
• Bilingual (English/Spanish) is a plus

What We’re Looking For

• Someone who can
take ownership of systems and keep things organized without constant oversight
• A problem\-solver who can
anticipate needs before issues arise
• A team player who is comfortable working around construction operations and field teams
• Someone who takes pride in keeping things running efficiently behind the scenes

Why Join CEMAX?

At CEMAX, you’ll be part of a growing company focused on high\-level construction and historic restoration projects. This role offers real responsibility, opportunities for growth, and the chance to make a direct impact on how the business operates every day.

Pay: $24\.12 \- $30\.00 per hour

Benefits:

• Flexible schedule
• Health insurance

Work Location: In person