Personal & Administrative Assistant Part-Time, Hybrid | Orange County, CA

A growing California\-based telehealth psychiatric practice is seeking a highly organized and resourceful Personal \& Administrative Assistant to support the practice owner across both business and personal responsibilities. This role offers direct business and back\-office exposure to a growing healthcare practice — a rare opportunity to learn how a modern medical business actually operates from the inside.

This is an excellent opportunity for a college student or early\-career professional who is exceptionally organized, takes initiative, and is willing to figure things out independently.

Position Details

• Schedule: 15–20 hours per week, flexible around class or other commitments
• Structure: Hybrid — approximately one\-third in\-person (local errands and office mail), two\-thirds remote
• Compensation: $22–25 per hour, based on experience and fit
• Classification: 1099 or W\-2, based on mutual fit
• Location: Candidates must reside within reasonable driving distance of Irvine, California.

Key Responsibilities

Administrative Support

• Organize and categorize business receipts for submission to the bookkeeper
• Monitor business bill payments to ensure timely processing
• Manage the practice owner's calendar and proactively prevent scheduling conflicts
• Coordinate business travel arrangements
• Maintain an organized email inbox through regular triage and filing
• Maintain digital file organization across business systems

Practice Operations

• Assist with data entry and profile setup within our practice management system; training provided
• Help maintain a tracking system for internal policies and procedures, monitoring review dates and flagging items as they come due
• Support the organization and upkeep of internal documentation and reference materials
• Assist with the rollout of new workflows and tools by helping document processes and keep shared resources current
• Coordinate social media content scheduling and posting
• Help maintain organized digital folders and shared drives so that key documents are easy to locate and consistently up to date
• Assist with tracking active tools, services, and subscriptions
• Support occasional special projects related to practice growth and operational improvements

Personal Support

• Grocery shopping
• Mail collection from the office and outgoing mail handling
• Occasional local errands

What You'll Gain

This position provides hands\-on exposure to the business and back\-office operations of a growing healthcare practice, including:

• How a modern telehealth practice is structured and scaled
• Day\-to\-day financial workflows: receipts, expense tracking, vendor management
• Healthcare compliance fundamentals, including HIPAA
• Practice management technology.
• Operational systems that support clinical, financial, and administrative functions

For candidates considering careers in healthcare administration, business operations, nursing, medicine, or entrepreneurship, this role offers practical insight that is difficult to gain from coursework alone.

Qualifications

Required

• Demonstrated organizational ability — whether through academic, work, volunteer, or personal experience
• A self\-starter mindset: comfortable researching, troubleshooting, and figuring things out without step\-by\-step instruction
• Proficiency with Google Workspace and general comfort with technology
• Strong written communication skills
• Professional discretion in handling confidential business and patient information
• Reliable transportation and a valid California driver's license
• Willingness to complete HIPAA training and execute a Business Associate Agreement
• Successful completion of a background check

Preferred

• Currently enrolled in or recently graduated from a college or university
• Coursework or interest in healthcare, business, psychology, or a related field
• Familiarity with social media platforms (Instagram, LinkedIn)
• Prior experience in any administrative, customer service, or organizational role

About the Ideal Candidate

We are looking for someone who is naturally organized, dependable, and resourceful. Formal experience is not required — what matters most is that you take initiative, follow through consistently, and approach unfamiliar tasks with curiosity rather than hesitation. The strongest candidates are comfortable being handed a goal rather than a checklist; they research, problem\-solve, and ask thoughtful questions when needed.

Pay: $20\.00 \- $25\.00 per hour

Benefits:

• Flexible schedule

Work Location: Hybrid remote in Irvine, CA 92614