Executive Assistant

Efird Appraisals is a well\-established, independent commercial and residential real estate appraisal firm proudly serving North and South Carolina for over 40 years. We are committed to providing our clients with reliable, credible valuations of their most valuable assets — their homes and commercial properties.

As our firm continues to grow rapidly, we are seeking a proactive, highly organized, and detail\-oriented Executive Assistant to support our busy Director of Operations. This individual will play a critical role in keeping daily operations running smoothly, managing multiple priorities, and helping foster collaboration across our team of appraisers, staff, and clients.

About the Role

This is a full\-time, in\-office position that requires exceptional time management skills and the ability to handle multiple tasks simultaneously. The ideal candidate thrives in a fast\-paced environment, anticipates needs before they arise, and takes initiative without being asked. This role is best suited for someone who enjoys structure, problem\-solving, and staying one step ahead to ensure efficiency and organization throughout the office.

Key Responsibilities

• Provide high\-level administrative support to the Director of Operations
• Manage calendars, schedule meetings, and coordinate office logistics
• Answer and direct phone calls professionally and efficiently
• Research and manage new appraisal panels; assist with appraiser onboarding and registration
• Maintain organized filing systems (digital and physical)
• Prepare and monitor invoices; enter and update orders in the system as needed
• Maintain and update master lists and internal tracking sheets
• Handle confidential information with discretion and professionalism
• Communicate effectively with appraisers, clients, and external partners to ensure smooth workflow
• Provide general office support to both staff and visitors
• Draft and respond to correspondence via phone, email, and in\-person communication
• Monitor and maintain office supply inventory
• Anticipate needs and proactively address operational or administrative challenges before they arise
• Contribute to a positive, collaborative, and high\-performing team culture

Qualifications \& Skills

• Minimum
3\+ years of administrative or executive assistant experience, preferably supporting senior management or operations leadership

* Exceptional organizational and time management skills, with the ability to prioritize, multitask, and meet tight deadlines in a fast\-paced environment

* Strong attention to detail and accuracy in data entry, scheduling, and document management

* Excellent written and verbal communication skills, with a professional and polished demeanor

* Proficient in Microsoft Office Suite (Word, Excel, Outlook, Teams) and comfortable learning new software platforms quickly

* Tech\-savvy and adaptable, with a willingness to embrace new tools, systems, and processes to improve efficiency

* Proactive problem solver who anticipates needs and takes initiative without constant direction

* Dependable and self\-motivated, with a strong sense of ownership and accountability

* High level of discretion and professionalism when handling sensitive or confidential information

* Positive, team\-oriented attitude with the ability to build strong relationships with colleagues, clients, and partners

* Demonstrates a growth mindset — continuously willing to learn, innovate, and seek out better ways to support the team and improve office operations

* Resourceful and resilient, able to handle changing priorities and challenges with poise and efficiencyy

Additional Information

• This is a
full\-time, in\-office position (no remote work option).
• This role involves extensive clerical and data entry functions and may require extended periods of sitting.
• Compensation is competitive and commensurate with experience.
• Opportunities for growth and advancement within a respected, long\-standing appraisal firm.

If you’re organized, resourceful, and thrive in a fast\-paced office environment — we want to hear from you.

Apply today to join a trusted team that’s been setting the standard in real estate appraisal excellence for over four decades.

Job Type: Full\-time

Pay: $24\.00 \- $27\.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person