Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team. This vital role offers an exciting opportunity to support daily office operations, enhance organizational efficiency, and provide exceptional customer service. The ideal candidate will bring a proactive attitude, strong multitasking skills, and a passion for maintaining a smooth\-running office environment. Whether managing schedules, handling correspondence, or supporting various administrative functions, you’ll be at the heart of our team’s success.
Responsibilities
- Manage front desk duties answering multi\-line phone systems, and directing calls with professional phone etiquette
- Maintain organized filing systems, data entry, and accurate record keeping using tools like Microsoft Office and Google Workspace
- Assist with calendar management, scheduling appointments, and coordinating meetings for staff and executives and financial data input and logging.
- Support bookkeeping tasks such as invoicing and basic QuickBooks entries to ensure accurate financial records
- Provide customer support through prompt responses to inquiries via phone or email, ensuring excellent service standards
- Perform clerical duties including proofreading documents, preparing reports, and managing correspondence
- Oversee office management tasks such as supply inventory, filing systems, and general administrative support to ensure a productive work environment
- Proven experience in an office setting with strong clerical and administrative skills
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and basic computer literacy
- Experience with multi\-line phone systems and excellent phone etiquette skills
- Ability to manage time efficiently with strong organizational skills and attention to detail
- Bilingual abilities are preferred to assist diverse clientele and team members
- Familiarity with QuickBooks or bookkeeping software is a plus
- Previous experience in roles such as receptionist, personal assistant, or medical/dental receptionist is advantageous
- Demonstrated ability to handle confidential information with professionalism and discretion
- Join us in a role where your organizational talents will shine! We value energetic individuals eager to contribute to a vibrant office environment while supporting our team’s success. This paid position offers the chance to develop your skills further while making a meaningful impact every day.
Requirements
Pay: From $24\.00 per hour
Work Location: Hybrid remote in Chicago, IL 60656