This position is for 8\.00 hours per day, 180 days (9 months) per year and is compensated according to Lane 4(B) of the Administrative Assistants Salary Schedule. This position is eligible for benefits and retirement.
\\INTERESTED CURRENT EMPLOYEES OF WEBER SCHOOL DISTRICT: ENSURE YOU ARE MARKED AS AN INTERNAL CANDIDATE TO HAVE ACCESS TO THE INTERNAL APPLICATION. CLICK HERE FOR A GUIDE (WSD SSO REQUIRED)\*\*
Applicants shall apply at wsd.schoolspring.com. Applications will be reviewed before interviews are scheduled.
THIS POSITION WILL REMAIN OPEN UNTIL FILLED AFTER A MINIMUM OF 5 WORKING DAYS.
Job Summary and Overview
The Office Aide provides administrative, clerical, and customer\-service support to ensure the efficient operation of the high school’s main office. This position assists staff, students, parents, and community members while maintaining professionalism, confidentiality, and a student\-centered focus. The Office Aide performs routine office tasks, supports attendance and record\-keeping functions, and contributes to a positive and welcoming school environment.
Essential Duties \& Responsibilities
* Front Office \& Customer Service
- + Serve as the first point of contact: Warmly greet and assist students, parents, staff, and visitors, ensuring a positive and professional atmosphere.
- + Perform clerical duties: Execute general office tasks including filing, copying, scanning, laminating, document preparation, and accurate data entry.
- + Process attendance: Assist with daily student attendance workflows, including processing late arrivals (tardy slips), early check\-outs, and basic attendance reporting.
- + Maintain strict confidentiality: Safeguard sensitive student records, health information, and staff data in strict compliance with FERPA and district policies.
- + Physical presence at the worksite is an essential function of this position. The role requires in\-person collaboration, direct interaction with team members, other staff, students, and/or guardians, and access to on\-site equipment and resources.
- Assists other personnel as may be required (e.g. coaches, counselors, teachers, staff, etc.) for the purpose of supporting them in the completion of their work activities.
- + Basic office practices, procedures, and equipment.
- + Proficient use of computers, including email, word processing, and data\-entry applications.
- + Work effectively with students, parents, staff, and the general public.
- High school diploma or GED required.
- Previous office or customer\-service experience preferred, especially in a school or public\-service setting.
- Ability to pass required background checks and district onboarding requirements.
- Bilingual skills preferred but not required.
- + Ability to sit or stand for extended periods (up to a full workday).
- School office environment with frequent interruptions and high student/public interaction.
- Fast\-paced setting, especially during arrival, lunchtime, and dismissal periods.
- Exposure to typical noise levels associated with a school environment.
- May occasionally supervise students in common areas.
+ Manage communications: Answer and route multi\-line phone calls, respond to general email inquiries, and direct individuals to the appropriate personnel.
+ Oversee visitor management: Process visitors through the school’s security/check\-in system, verify identification, and issue visitor badges to maintain campus safety.
+ Distribute information: Manage the distribution of daily passes, forms, memos, mail, and other vital school communications.
* Administrative \& Clerical Support
+ Manage materials and inventory: Assist with tracking, ordering, organizing, and distributing office and classroom supplies.
+ Support substitute teachers: Coordinate daily substitute check\-in, provide them with necessary keys/materials, and direct them to their assigned classrooms.
+ Assist with scheduling: Support school administration and staff by maintaining office calendars, scheduling appointments, and organizing meetings.
* Student \& Staff Support
+ Provide office supervision: Safely monitor students who are waiting in the main office area, health room, or hallways (e.g., students waiting for pickup, experiencing minor disciplinary issues, or waiting for administration).
+ Assist with basic student needs: Provide basic health room support (e.g., distributing ice packs or band\-aids, contacting parents for sick children) when the school nurse is unavailable.
* Compliance \& Safety
+ Support emergency protocols: Assist staff and administration during school safety drills (e.g., fire, lockdown) and emergency situations as directed.
+ General Support: Perform other duties as assigned by the Principal or Office Manager to support the smooth and safe operation of the school.
* Attendance is an Essential Function of this Position
Other Duties
Skills, Knowledge \& Abilities (SKAs)
Knowledge
+ School operations, policies, and communication protocols (training provided as needed).
+ Alphabetical and numerical filing systems.
+ FERPA guidelines and standards for maintaining confidentiality.
Skills
+ Strong customer\-service and interpersonal communication skills.
+ Accurate typing, proofreading, and document handling.
+ Time management and ability to work in a fast\-paced environment.
Abilities
+ Maintain confidentiality and handle sensitive information with discretion.
+ Follow written and verbal instructions with attention to detail.
+ Prioritize multiple tasks and adapt to changing needs throughout the school day.
+ Remain calm and professional during busy or stressful situations.
Qualifications
Physical Requirements
The following physical demands are representative of those that must be met to successfully perform the essential functions of this job:
+ Ability to lift, carry, or move items up to 25 pounds (e.g., boxes of supplies, paper).
+ Frequent reaching, bending, stooping, or crouching to retrieve or file documents.
+ Ability to operate office equipment such as a computer, phone, copier, and printer.
+ Visual acuity to read printed materials and computer screens.
+ Ability to communicate clearly in person, by phone, and in writing.
Working Conditions
WEBER SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY (EEO) EMPLOYER