Human Resources Administrative Assistant

Position summary:

Perform as Administrative Assistant to the Human Resources Manager of Goodwill Industries of Lorain County. Maintain a close and highly responsive relationship to the Manager of Human Resources in the conduct of day\-to\-day activities related to personnel matters of the facilities within the organization. Work independently, receiving a minimum of detailed supervision and guidance. Performs various clerical and administrative duties on an on\-going basis.

Essential Functions:

• Handle a variety of situations involving the clerical or administrative functions of the department without involving the executive, and provides assistance to management and support staff when needed.
• Perform full spectrum of clerical support, including composing responses for correspondence, requests for information, and key\-entering data.
• Prepare and maintain confidential and/or technical documents.
• Handle routine problems or details, internal and external customer relation responsibilities, maintain records and schedules meetings.
• Interface effectively with team members, functional departments and customers. Screen calls, response to routine questions and receive and/or escort visitors.
• Determines proper disposition of mail.
• Manage monthly employee Anniversary and Birthdays.
• Create and distribute monthly Newsletter.
• Answer inquiries from internal and external sources and/or refers individuals, based on type of information requested.
• Coordinate with internal and external executive\-level staff to schedule in\-house and off\-site meetings. Coordination may include arrangements for travel and hotel accommodations, meal menus, recreational programs, guest speakers, and developing agendas.
• Contribute to the maintenance of positive, professional and friendly working environment in the corporate/human resources department.
• Demonstrate energy, enthusiasm, maturity and appropriate corporate decorum, confidentiality, tact and social sensitivity necessary to the status of the position.
• Responsible for other duties as may be assigned.
• Assist the Manager of Human Resources with special projects assigned.
• Maintains human resources records for employees by filing new hires, transfer, termination, and change in job classifications

Additional responsibilities:

• Attend safety trainings and follow all safety procedures and protocols to ensure a safe and supervised work environment for all employees at all times.
• Pursue professional career development through continuing education and training opportunities.
• Promote positive teamwork among co\-workers.

Qualifications and required skills:

• Proficient in Microsoft Word, Outlook, Excel, PowerPoint, and data entry.
• Proficient in Adobe Software.
• Proven ability to receive, work with and maintain absolute confidentiality in all situations.
• Proven ability to work efficiently with a very minimal amount of supervision.
• Competent in arranging meetings of 15 to 100 persons at corporate or remote locations.
• Familiarity and previous experience with other office equipment such as a multi\-key business telephone system.

Education and experience:

• High school diploma required. Associate’s degree in a business\-related field preferred.
• Minimum of one year of related administrative assistance/human resources, including internal and external customer interactions, in a professional office setting.