Admin Specialist

Job Title:

Admin Specialist

Branch:

Corporate Office

Report To:

Accounting Manager

Schedule:

7:30 to 4:00pm (Monday –Friday)

Status:

Full\-time

Wage Range:

$22 – $28 per hour (DOE)

JOB SUMMARY

Freres Engineered Wood is a dynamic forest products manufacturer that’s revolutionizing the mass timber market with its newly patented Mass Ply Panel (MPP) product. We are seeking an experienced Admin Specialist to assist us in taking the Company to the next level.

The Admin Specialist reports to the Accounting Manager and will provide general administrative and office support across our team and specifically at our Plywood plant. This position will manage residual contracts, backup payroll and other AR related functions.

ESSENTIAL FUNCTIONS

• Manage residual contracts including creating and updating contracts, reports, reconciliation of shipments and payments, etc.
• Provide front desk reception, greet visitors, direct them to the appropriate department, and answer phone calls.
• Backup payroll functions and provide on\-site payroll support for Plywood employees.
• Backup accounts receivable functions.
• Draft, format and type memos and letters.
• Assist with Fed\-X, Mail and UPS deliveries and distribution of incoming/outgoing packages.
• Enter accurate data into spreadsheets and systems.
• Answer the phone, assist customers, employees and applicants that visit corporate office.
• Organize and maintain filing systems and office storage areas to ensure easy access to documents.
• Maintain cleanliness and supplies in kitchen and common areas while monitoring inventory levels of stock items.
• Assisting other departments and team members as needed.

OTHER RESPONSIBILITIES

Responsibilities are not limited to the above\-mentioned and may include assisting other departments within reasonable and related tasks. Additional opportunity for growth into other administrative areas and functions is possible.

PHYSICAL DEMANDS

• Sitting for an extended period, occasional lifting.
• Standing or sitting for prolonged periods\-of\-time; Walking, Lifting, Carrying, Balancing, Stooping, Reaching, Handling, Feeling, Communicating, Acuity\-Far, Acuity\-Near, Depth Perception, and Field of Vision.
• Must be able to work in an office environment, while also being able to navigate each plant and/or department facilities
• Ability to lift and/or move up to 20 pounds.

SKILLS AND QUALIFICATIONS

• High school diploma or equivalent required; some college coursework preferred
• Previous office experience required
• Positive and Excellent Interpersonal and Customer Service Skills
• Ability to act with integrity, professionalism and confidentiality
• Excellent attention to detail and organizational skills
• Clear written and verbal communication skills
• Must have intermediate to advanced computer skills to work in Microsoft Office (Outlook, Word, Excel) and be capable of becoming proficient in our HRIS system and other systems/applications used for the position
• Willingness to learn and take on new responsibilities
• Team oriented
• Strong attention to detail
• Ability to organize, plan and prioritize work to complete within required time frames
• Ability to perform multiple tasks simultaneously and meet deadlines
• Excellent verbal, written and in person communication skills, over the phone and via email

This position requires in\-person attendance; remote work is not an option.

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BENEFITS

We offer a highly competitive wage, PTO, health, dental and life insurance, Section 125, 401k profit sharing, Holiday Pay and discretionary profit\-sharing quarterly bonuses.

OUR COMPANY

Freres Engineered Wood was established in 1922 in the Santiam Canyon of Oregon. We are a family\-owned and operated wood products manufacturing business headquartered in Lyons, Oregon. Now in its third generation, family management continues to build on the success of past generations.

We operate six processing plants, including a small log veneer plant, large log veneer plant, veneer drying facility, plywood plant, mass ply plant and stud mill in addition to having our own fleet of trucks and a cogeneration facility. We are dedicated to reinvesting in our modern manufacturing facilities, providing high\-quality wood products, and providing family wage jobs within our communities. We specialize in creating the highest quality wood products, from raw log to finished products, including: hog fuel, bark fines, chips, shavings, specialty veneer, grade lumber, high\-quality sheathing grade plywood, MPP and even electricity.

Our passion for continuous improvement aligned with our innovative approach to manufacturing has led us to develop and become the sole producer of a unique, patented wood product, the Mass Plywood Panel. If you have growth mindset and have a continuous\-improvement attitude, you’re probably a great fit for our team!