Administrative Assistant

Job Overview

We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, precision, and excellent communication skills to foster an efficient and welcoming environment. Whether managing schedules, handling correspondence, or supporting team members, you’ll be at the heart of our office’s success. This paid position is perfect for someone eager to grow their administrative expertise in a fast\-paced setting.

Duties

• Manage back office responsibilities, greeting callers and directing them appropriately with professional phone etiquette
• Operate multi\-line phone systems to handle incoming calls efficiently and courteously
• Maintain organized filing systems, both physical and digital, ensuring easy access to documents and records
• Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and attention to detail
• Schedule deliveries, coordinate calendar management, and organize meetings for staff and executives
• Assist with bookkeeping tasks to support financial record\-keeping
• Provide customer support by responding promptly to inquiries via phone or email, ensuring excellent service standards
• Support office management activities such as supply inventory, proofreading documents, and maintaining office cleanliness
• Handle clerical duties including photocopying, faxing, proofreading correspondence, and managing incoming/outgoing mail

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Familiarity with QuickBooks for bookkeeping and basic accounting tasks
• Excellent phone etiquette with experience managing multi\-line phone systems in a professional setting
• Bilingual abilities are highly valued to assist diverse client needs effectively
• Strong typing skills with high accuracy; capable of data entry and proofreading documents efficiently
• Exceptional time management skills to prioritize tasks effectively in a busy environment
• Personal assistant or office management experience demonstrating multitasking capabilities
• Knowledge of office management best practices including filing systems and supply organization

Join us to be part of an energetic team dedicated to creating a positive impact through efficient office operations!

Job Type: Full\-time

Pay: From $23\.45 per hour

Benefits:

• Employee discount
• Professional development assistance

Work Location: In person