Lead Secretary/Instructional Assistant II/Cafeteria - Brothers Elementary

*LEAD SECRETSTRY / INSTRUCTIONAL ASSISTANT II / CAFEETERIA*

*.95 FTE*

LOCATION: Brothers Elementary School

START DATE: August 18, 2026

HOURS \& DAYS: 4 days per week \- Monday through Thursday. 9\.5 hours per day

SALARY: Lead Secretary/ Instructional Assistant II \- 9 hours per day \- $18\.54 to $23\.58; Cafeteria Attendant \- .5 hours per day \- $17\.56 to $22\.31 per hour (depending on experience).

\\Monthly mileage stipend if you live more than 30 miles one way from Brothers of $150\.00\\

APPLICATION CLOSING DATE: Open Until Filled

REQUIREMENTS:

Instructional Assistant II:

Items listed in Secretary requirements, as well as:

Under the general supervision of a teacher and/or administrator provides supported educational services in classrooms, resource centers, or other program related areas. Duties and responsibilities depend on class/program assignments and may include participating in physical management.

School Lead Secretary:

Items listed in Instructional Assistant requirements, as well as:

This position serves as the first point of contact at their assigned school. They will support team members, students and parents fielding inquiries and directing patrons appropriately. They will effectively handle daily work pressures, which requires constant concentration on a high volume of clerical work which must be completed within a limited period of time. This position requires successfully performing the essential duties and responsibilities in an environment with constant interruptions.

Cafeteria Attendant:

*COMPLETE JOB DESCRIPTIONS FOR ALL FUNCTIONS:*

INSTRUCTIONAL ASSISTANT II

JOB SUMMARY:

Under the general supervision of a teacher and/or administrator provides supported educational services in classrooms, resource centers, or other program related areas. Duties and responsibilities depend on class/program assignments and may include participating in physical management.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Supervise and assist students either individually or in small groups in regular and/or special education classes and other school related activities as assigned.
• May work on a more in\-depth basis with individual students and/or the supervising teacher to develop individual lesson plans and strategies for maximizing learning experiences for individual students in a specialized field of education.
• May administer informational assessment instruments, score objective tests and papers and keep appropriate records for teachers.
• Confer, as needed, with teachers, resource staff and other school personnel concerning programs and materials to meet student needs.
• Alerts teacher to any special problems or information concerning students in assigned program.
• Participate in parent conferences when invited by the supervising teacher.
• Participate in meetings to share information about program to which assigned when invited by supervising teacher.
• Manages student behavior across setting using consistent and positive intervention strategies.
• Participates with teachers and specialists to assist with developing and evaluating student educational goals and objectives.
• Operates a variety of office equipment as needed, including a computer and copier.
• Performs clerical support duties as required.
• Able to access, input, retrieve information from a computer and key 30 wpm.
• Able to learn assigned tasks readily, with minimal supervision, and follow established routines and procedures.
• Fulfill other related duties as assigned.
• Fulfill performance standards identified in the evaluation process as required by the position.
• Fulfill working conditions and physical effort listed below.

MINIMUM QUALIFICATIONS:

• Two years of post\-secondary study, or
• An Associate’s Degree, or
• A passing score on a state or local academic assessment that measures knowledge of and the ability to assist in instructing reading, writing and mathematics.
• High school diploma or the equivalent.
• A minimum of two years of school related experience preferable
• Demonstrate a strong ability to relate well to students, staff and public.
• Accurately transfer, record and convey information.
• Communicate clearly and appropriately both in oral and written form in accordance with educational standards.
• Adhere to the federal requirements of a drug\-free work place.
• Basic knowledge of school rules and procedures.
• Basic knowledge of computer technology and other equipment used in the work place, as required by the position.
• Knowledge of clerical skills such as typing, operating office machines and organizing files. Familiarity with test scoring and recording.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

• Length of Work Year: Days to be assigned. Length of Work Day: To be assigned
• Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.
• Lifting may be required.
• Work with students having a variety of handicapping conditions in large or small groups or 1:1\.
• Supervise students across a variety of learning environments both indoors and outdoors.
• May be required to deal with bodily fluid spills.
• May be required to remove clothing soiled by human waste.
• Maybe required to assist in cleaning students.
• Work requires standing and moving rapidly for prolonged periods of time.
• Works closely with students and can be physically and emotionally demanding.

SCHOOL LEAD SECRETARY

Job Summary:

This position serves as the first point of contact at their assigned school. They will support team members, students and parents fielding inquiries and directing patrons appropriately. They will effectively handle daily work pressures, which requires constant concentration on a high volume of clerical work which must be completed within a limited period of time. This position requires successfully performing the essential duties and responsibilities in an environment with constant interruptions.

Distinguishing Characteristics:

• Positions in this class are distinguished from other secretarial classes by the sole responsibility for all school secretarial functions including office secretaries and as the primary contact person for the school.

Supervisory Relationships:

• Reports to and receives work assignments and direction from the Principal.
• May lead the work activities of school secretaries, school assistants, student workers, and volunteers.
• May plan and schedule work operations and employee assignments.
• May perform the same work as others but provides assistance and direction as needed.

Essential Duties and Responsibilities:

• Fill a position designated for School Secretarial.
• Performs all duties of a Secretary, although assigned tasks will be more complex, requiring greater knowledge and a higher degree of independent judgment.
• In the absence of the supervisor, may act with authority in a given area of operation.
• Track, maintain and report on school budget including processing and purchasing supply and expense reimbursement requests in compliance with district policy and procedure; maintain inventory of supplies; track account balances; and provide periodic and on\-demand financial reports to principal.
• May serve as or oversee substitute coordinator for the building contacting substitutes for all teachers and classified staff as required. Reconcile Substitute jobs and hours prior to end of each month. Ensure that funding account codes for specially funded substitute jobs are appropriately input into substitute system.
• Coordinate with Fiscal Services on building usage and other outside invoicing.
• Receive, track and deposit all funds received on a weekly basis.
• Assist with collection of fees and billing.
• May oversee or assist in compiling and reviewing time sheets/extra hours for licensed and classified staff. Review and update time sheets for classified employees as needed, reconcile and process approvals and reports to Human Resources and Payroll.
• Coordinate with Benefits Specialist on team member and student injuries, liability claims and extended leaves.
• In some schools, will maintain student body financial records.
• Perform general office duties including answering multi\-line phones, greeting the public, typing, filing, sorting and handling incoming and outgoing mail.
• Create and coordinate schedules for special projects including scheduling meetings, making room arrangements, field trip schedules, school newsletters etc.
• Professionally represent the school and the District in interactions with parents, community, staff, and students.
• Format and complete special projects as assigned by principal.
• Appropriately maintain and secure confidential records and inquiries.
• Maintain confidentiality.
• Perform complex word processing, spreadsheet and data entry tasks. Able to use the assigned elements of the district's computer network system.
• Perform routine bookkeeping functions.
• Fulfill other related duties as assigned.
• Fulfill performance standards identified in the evaluation process as required by the position.
• Fulfill working conditions and physical effort listed below.

Minimum Qualifications:

• High school diploma or the equivalent.
• Able to relate well to students, staff and public.
• Read, understand and carry out oral and/or written instructions.
• Able to work effectively with minimum supervision, learn assigned tasks readily and follow established routines and procedures.
• Adhere to the federal requirements of a drug\-free work place.
• Accurately transfer, record and convey information, materials and money, as required by the position.
• Able to access, input, retrieve information from a computer and key 50 wpm.
• Able to perform satisfactorily on the district's basic skills test.
• Knowledge of the district's purchase order system.
• Two years secretarial experience or equivalent training.
• Possess or be able to obtain First Aid and CPR certification.
• Computer technology and other equipment used in the work place, as required by the position.

Marginal Duties and Responsibilities:

Marginal duties of this position include the following. Employees in this position perform some or all of the following tasks. Other duties may be assigned.

• Serve on building and District committees and councils.
• Coordinate travel and assist with other administrative needs.
• Update school bulletin boards and calendars.
• Schedule use of building.
• Report issues to authorities as necessary, animal control, suspicious activity etc.

Working Conditions and Physical Requirements:

• Length of Year: Days as Assigned. Length of Day: Hours as assigned by Supervisor.
• Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.
• Responsibilities require the employee be able to sit for long periods of time.
• Working closely with students can be physically and emotionally demanding.

CAFETERIA ATTENDANT

JOB SUMMARY:

Under the direction of the Nutrition Services Cafeteria Lead, The NS Cafeteria Attendant assists in the efficient operation of the National School Breakfast \& National School Lunch Program at their assigned school site. In addition, NS Cafeteria Attendant may help to direct several student workers; and performs additional food preparation, serving, and cleaning duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Assist where needed in daily operations of site as follows:
• Set up student meal serving facilities for operation each day.
• Maintain standards of efficiency, sanitation and safety throughout the Food Service Department.
• Cook food in a timely manner to ensure food is as fresh as possible.
• Cook, portion, assemble and serve large volume of entrees transported from Central Kitchen in a timely manner.
• Prepare salads, fruit and vegetables for salad bar.
• Ensure food service areas are stocked at all times: condiment station, utensils, etc.
• Operate POS system, receive cash \& meal account deposits, and helps keep required records.
• Order, inventory and store salad bar and cafeteria supplies.
• Participate in cleaning of utensils, dishes, trays, and cafeteria and kitchen equipment.
• Communicates with parents and staff as necessary.
• Performs related duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Diploma or equivalent.
• Able to relate well to students, staff and public.
• Read, understand and carry out written and/or oral instructions.
• Be able to perform basic arithmetic.
• Adhere to the Federal requirements of a drug\-free workplace.
• Possess knowledge and ability to perform the basic operation of the Food Service program including:
• Basic understanding of the preparation, cooking and serving of student meals in large volume.
• Keep necessary records in an accurate manner.
• Adhere to proper food handling and kitchen sanitation procedures at all times.
• Employ proper methods of cleaning and maintaining food service areas.
• Work effectively with minimum supervision.
• One year experience in food service, preferably in a school Food Service program.
• Possess or be able to obtain a First Aid and CPR certification.
• Possess or be able to obtain an Oregon Food Handlers card.
• Courses in food service preparation, sanitation and safety desirable.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:

• Food preparation environment subject to heat, cold and loud equipment noise.
• Possess the physical ability to regularly attend work and fulfill the essential functions of the position, with or without reasonable accommodation.
• Lift, move and be able to carry objects weighing up to 40 pounds.
• Responsibilities require the ability to stand for long periods of time.

Note: This is not necessarily an exhaustive or all\-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job. This job description is not a contact of employment or a promise or guarantee of any specific terms or conditions of employment. The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.