Administrative Assistant to President and Director of Technology

Overview: Axis is seeking a capable Administrative Assistant to support the President and the Director of Technology. The ideal candidate will be a proactive, detail\-oriented professional with strong organizational and communication skills, experience with construction\-related processes, and proficiency in QuickBooks and AIA billing. This role requires a blend of executive support, project coordination, and general office administration, with the potential to handle social media tasks as needed.

Key Responsibilities:

• Provide high\-level administrative support to the President and the Director of Technology

Manage calendars, scheduling, travel arrangements, and meeting logistics

Support construction\-related activities, including preparation and processing of AIA billing, change orders, and project documentation

Assist with permitting processes, coordinating with authorities, clients, and contractors as required

Maintain accurate financial records in QuickBooks, including invoicing, vendor payments, reconciliations, and expense tracking

Deliver outstanding customer service to internal and external stakeholders

Perform general office duties (filing, data entry, correspondence, filing systems, document management)

Prepare reports, presentations, and materials for meetings

Coordinate and monitor status of projects, deadlines, and deliverables

Assist with select social media posting and basic online presence maintenance (optional, based on candidate skill set)

Support IT and operations as needed, acting as a liaison between departments

Qualifications:

• 3\+ years of administrative support experience, preferably supporting executives

Experience with construction projects, AIA billing processes, and project documentation

Proficiency with QuickBooks (invoicing, bills, reconciliations) and basic accounting procedures

Familiarity with permitting processes and regulatory compliance

Strong computer skills; proficient in Microsoft Office (Word, Excel, PowerPoint, Teams)

Excellent written and verbal communication, professional demeanor, and strong interpersonal skills

Exceptional organizational abilities, time management, and attention to detail

Ability to work independently, prioritize tasks, and handle confidential information

Problem\-solving mindset with a proactive approach

Optional but desirable: social media posting/marketing familiarity and comfort with basic graphic/layout tools

Education:

• Associate degree or higher preferred; relevant experience may be considered in lieu of degree

Work Environment:

• On\-site position in Fort Myers FL with occasional flexibility for hybrid arrangements based on business needs

Compensation and Benefits:

• Competitive salary commensurate with experience

Benefits package (health, dental, vision) \+ retirement plan options

PTO/vacation and paid holidays

Opportunities for professional development and growth

Equal Opportunity Employer: Axis is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.