Project Operations Coordinator (Part\-Time \| Remote/Hybrid – Cape Coral \& Boca Raton, FL)About Goldstar Insulation
Goldstar Insulation is a fast\-growing insulation contractor based in South Florida, with active operations in Cape Coral and Boca Raton. We specialize in residential new construction and retrofit work, partnering with builders and homeowners to deliver clean, efficient, and high\-quality installs.
As we continue to grow across multiple markets, we’re building out the systems behind the scenes to match the quality of our field work. That’s where this role comes in.
About the Role
We’re looking for a highly organized, detail\-oriented Project Operations Coordinator to become the operational backbone of our company.
This is a part\-time, hybrid role with primarily remote work and occasional in\-person coordination in the Cape Coral and/or Boca Raton areas. You’ll manage the flow of projects from lead to completion—keeping schedules tight, materials on time, and communication dialed in.
If you like bringing structure to fast\-moving environments and take pride in keeping things running smoothly, this is a great fit.
What You’ll Be Responsible For
Operations \& Systems Management
- Own and manage Houzz Pro and BuilderTrend
- Keep all project timelines, client communication, and lead tracking accurate and up to date
- Perform digital takeoffs for insulation scopes
- Build clean, accurate proposals for homeowners and builders
- Order materials and coordinate deliveries
- Work with suppliers to ensure jobs are fully staged and ready for install
- Stay ahead of scheduling conflicts and delays
- Manage scheduling and the master calendar
- Handle day\-to\-day email communication with clients, builders, and vendors
- Confirm appointments and follow up to keep projects moving
- Maintain a professional, responsive communication standard across all channels
- Track and log crew hours by job and phase
- Maintain accurate time records for payroll and job costing
- Monitor labor against budgets to help keep projects on track and profitable
- Handle invoicing and milestone billing
- Track job budgets and costs using Excel
- Help ensure jobs stay organized and profitable
- Experience with Houzz Pro, BuilderTrend, and Microsoft Excel
- Strong email communication and coordination skills
- Experience with time tracking, payroll inputs, or job costing is a big plus
- Background in construction, insulation, or trade services preferred
- Extremely organized with strong attention to detail
- Confident communicator with clients and vendors
- Self\-driven and reliable working remotely
- Someone who takes ownership and wants to grow with a company
Takeoffs \& Proposals
Procurement \& Job Readiness
Client, Builder \& Email Coordination
Crew \& Company Hour Tracking
Financial Tracking
What We’re Looking For
Position Details
* Location: Remote / Hybrid (Cape Coral \& Boca Raton, FL)
* Schedule: Part\-Time (15–25 hours/week, flexible)
* Compensation: $19\.00 – $23\.00/hour (based on experience)
Why Join GoldStar
We’re a growing company expanding across Florida with strong relationships in the building community. This role offers the chance to step in early, help shape our systems, and grow alongside the business.
Pay: $19\.00 \- $24\.00 per hour
Work Location: Hybrid remote in Cape Coral, FL 33991