Job Summary
Under the direction of a Principal, performs a variety of clerical duties in support of an assigned school office; greets and assists students, parents and visitors; assists in assuring smooth and efficient office operations.
TYPICAL DUTIES:
● Performs a variety of clerical duties in support of school office operations; answers phones and greets visitors; takes and relays messages; opens, sorts, and routes mail and other communications
● Prepares routine correspondence; types letters, reports, and other materials from drafts or oral instructions; proofreads and verifies accuracy and completeness of documents
● Participates in various attendance\-related duties as assigned; contacts parents and guardians to verify absences; prepares and maintains attendance and absence reports and lists according to established procedures; issues readmit slips to students
● Provides outreach to parents/guardians of students identified as being chronically absent to provide academic and community resources
● Translates all parent communication as directed
● Serves as interpreter between parents and district organizations such as Cardiff SEA, School Site Council, and District English Language Advisory Committee and to school psychologist, speech therapist, and parent/teachers during parent conference week as assigned
● Provides school\-related information to students, parents, staff, and the public; explains and enforces District and school policies and procedures; maintains confidentiality of materials and information
● Assists in the administration of home language survey
● Participates in student registration activities; assists parents with proper completion of forms;
● Inventories and orders office, classroom and school supplies, materials and equipment as assigned
● Inputs and updates data on a computer and generates lists and reports as required;
● Assists Health Office Assistant with administration of routine first aid to students and staff; dispenses medication according to physician instructions and District policy; notifies parents of ill or injured students as needed
● Provides outreach regarding various programs for specialized student groups as needed
● Operates a variety of office equipment including a copier, scanner, computer, and assigned software and applications
● Works under the direction of the site principal to update, complete, and monitor required documentation for EL students
● Works under the direction of the site principal and ELPAC Coordinator to act as a site ELPAC Examiner and fulfill the required duties of this position
● Other duties as assigned
Skills
- Bilingual fluency in English and another language to facilitate effective communication with diverse populations
- Strong computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
- Experience with office management tasks such as data entry, filing, and calendar coordination
- Excellent customer service skills with professional phone etiquette and multi\-line phone system handling
- Familiarity with clerical tasks like proofreading, document formatting, and record keeping
- Knowledge of office equipment operation including photocopiers, scanners, and fax machines
- Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
- Previous experience as a receptionist or administrative assistant in medical or dental settings is a plus
- Ability to handle confidential information discreetly while maintaining accuracy in data entry and bookkeeping tasks
- Employee assistance program
- Paid time off
- Parental leave
Join us in creating a welcoming environment where efficiency meets friendliness! This role is perfect for motivated individuals eager to develop their administrative skills while making a positive impact every day.
EMPLOYMENT STANDARDS:
Knowledge of:
● Modern office practices, procedures, and equipment
● Operation of a computer and assigned software
● Record\-keeping techniques
● Telephone techniques and etiquette
● Correct English and Spanish usage, grammar, spelling, punctuation, and vocabulary
● Oral and written communication skills
● Interpersonal skills using tact, patience, and courtesy
● Basic arithmetic
● Basic first aid Ability to:
● Perform a variety of clerical duties in support of assigned school office
● Understand and follow oral and written directions
● Communicate effectively with students, parents, staff and administration
● Translate and interpret from English to Spanish and from Spanish to English concisely and accurately
● Learn, interpret and explain rules, regulations, policies, and procedures
● Maintain records and prepare reports
● Type 45 words per minute from clear copy
● Establish and maintain cooperative and effective working relationships with others
● Add, subtract, multiply, and divide quickly and accurately
● Meet schedules and timelines
● Prioritize and schedule work
● Operate a computer and assigned software, and a variety of office machines
● Complete work with many interruptions
● Compose correspondence independently
● Work collaboratively in a team environment
Job Type: Part\-time
Pay: $22\.80 \- $29\.08 per hour
Benefits:
Work Location: In person