Job Summary
Join The Property Group, a leader in the real estate industry, as an Administrative Assistant! In this engaging role, you will play a crucial part in our dynamic team, supporting various operational tasks that keep our organization running smoothly. As our Administrative Assistant, your organizational skills, attention to detail, and proactive attitude will enable you to tackle diverse responsibilities, from managing correspondence to bookkeeping and supporting our team. You will create a welcoming and productive environment that will not only enhance our team's performance but also strengthen our commitment to providing exceptional service to our clients. If you are passionate about real estate management and enjoy a fast\-paced work environment where every day is an opportunity to learn and grow, we would love to hear from you! Join us in making a difference in the lives of our clients and communities while building a rewarding career in the bustling world of real estate management.
Responsibilities
- Manage front desk duties including greeting visitors and handling multi\-line phone systems with professional phone etiquette
- Perform data entry, filing, and document proofreading to ensure accuracy and organization
- Utilize Microsoft Office and Google Workspace for document creation, email correspondence, and scheduling
- Assist in scheduling appointments, coordinating, and supporting team members
- Support bookkeeping activities using VMS and Rentec software
- Provide customer support via phone or email, addressing inquiries promptly and professionally
- Assist with office management tasks such as supply inventory, mail distribution, and general administrative support
- Maintain organized records of client information, appointments, and correspondence
- Handle clerical responsibilities with efficiency while demonstrating excellent time management skills
- Proven experience in an office environment with strong clerical skills and administrative experience
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Familiarity with VMS or bookkeeping software is a plus
- Excellent organizational skills with the ability to prioritize tasks effectively
- Strong typing skills and attention to detail for proofreading and data entry tasks
- Exceptional customer service skills with professional phone etiquette; experience in front desk or receptionist roles preferred
- Bilingual abilities are desirable to assist diverse client needs
- Office management experience or personal assistant background is advantageous
- Ability to handle multiple responsibilities efficiently in a fast\-paced environment
- Prior experience in community and or real estate management is a plus but not required
- Strong computer literacy and familiarity with multi\-line phone systems are essential
- Paid time off
- Professional development assistance
Qualifications
This position offers an opportunity to be an integral part of a dynamic team while developing your administrative expertise in a professional setting.
Job Type: Part\-time
Pay: $17\.00 \- $18\.50 per hour
Benefits:
Work Location: In person