Personal Assistant to the Marketing Director

Job Title: Personal Assistant to the Marketing Director

Reports To: Marketing Director

Location: Baltimore, MD (Onsite)

Job Type: Full\-Time

Position Summary

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Are you highly organized, energetic, and love keeping things running smoothly behind the scenes? The EMD Team is looking for a Personal Assistant to the Marketing Director who thrives in a fast\-paced, creative environment where no two days look the same.

This role blends executive\-level administrative support with hands\-on marketing coordination. You’ll be the right hand to the Marketing Director—helping manage schedules, support campaigns, and keep operations organized, efficient, and moving forward with style.

Why Join the EMD Team?

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At EMD, we don’t just work—we create, build, and execute with purpose.

When you join our team, you become part of a collaborative, high\-energy environment where:

• Your ideas and input are valued
• You get exposure to real marketing campaigns and business operations
• Every day brings new challenges and growth opportunities
• You’re part of a team that moves fast, supports each other, and celebrates wins together
• You gain hands\-on experience in marketing, events, and executive operations

We believe in growth, creativity, and building something bigger together—and we want you in on it.

Key Responsibilities

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### Administrative Support

• Manage daily administrative tasks including filing, scanning, copying, typing, and document organization
• Monitor and respond to company emails, resolving issues within scope
• Filter and organize inbox communications (removing non\-relevant promotional emails)
• Communicate professionally via phone, email, and in person
• Schedule both business and personal appointments
• Coordinate travel arrangements (flights, hotels, transportation, dining)
• Maintain and update company contact directory
• Proofread, format, and create professional documents in English and Spanish
• Complete data entry for leadership as needed

### Meeting \& Event Coordination

• Greet and assist clients, vendors, and partners
• Prepare meeting agendas, materials, and schedules
• Pull and summarize information from emails, records, and documents

### Marketing \& Operational Support

• Support the Marketing Director with campaign execution for food products and retail promotions
• Assist in creating and proofreading marketing materials (digital \+ print)
• Help coordinate events, pop\-up shops, and seasonal activations
• Maintain vendor and customer records
• Monitor and order office/marketing supplies as needed

### Other Responsibilities

• Additional tasks as assigned by the Marketing Director or leadership team

.Qualifications

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• Previous experience as a Personal Assistant, Administrative Assistant, or Marketing Assistant
• Strong organizational skills and ability to multitask in a fast\-paced environment
• Excellent written and verbal communication skills
• Proficient in Microsoft Office, Google Workspace, and Canva (or similar tools)
• Bilingual (English/Spanish) strongly preferred
• Experience in food, retail, hospitality, or marketing industries is a plus

Important Note

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We are an E\-Verify employer. All new hires must be eligible to work in the United States and will be verified through the federal E\-Verify system.