Administrative Assistant Intern

Department Information

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THIS POSITION IS OPEN TO CURRENT RESIDENTS OF COLORADO ONLY THIS ANNOUNCEMENT WILL REMAIN OPEN UNTIL 5:00 PM ON MONDAY, APRIL 27TH 2026This position will have hybrid workplace options available but will still be required to report to the listed address at the discretion of the supervisor and based on business need. This posting does not accept resumes, cover letters, or attachments of any kind. Please be as thorough as possible in detailing your work history, education, and training in the application form.

The Department of Labor and Employment keeps Colorado strong and competitive. We connect workers with great jobs and assist those who have been injured on the job. We help people who are unemployed through no fault of their own by providing temporary wage replacement and we ensure fair labor practices. We provide an up\-to\-date and accurate picture of the economy that helps in decision making. And we protect the workplace – and Colorado communities – with a variety of consumer protection and safety programs.

This is a values\-driven organization, committed to accountability, agility, collaboration, and respect.

We believe in outstanding customer service, an inclusive culture, continued process improvement and in our role as a trusted and strategic partner. Recognizing that knowledgeable employees drive our success, we are seeking dedicated individuals who exhibit our shared values and our passion for quality and excellence in all we do.

In addition to rewarding and meaningful work, we offer excellent benefits:

• Strong, secure, yet flexible retirement benefits including a PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
• Medical and dental health plans
• Employer supplemented Health Savings Account
• Paid life insurance
• Short\- and long\-term disability coverage
• 11 paid holidays per year plus vacation and sick leave
• BenefitHub state employee discount program
• MotivateMe employee wellness program
• Excellent work\-life programs, such as flexible schedules, training and more
• Access to participate in employer\-supported employee affinity spaces
• RTD EcoPass Commuter Program
• Some positions may qualify for the Public Service Loan Forgiveness Program. For more information go to https://dhr.colorado.gov/dhr\-resources/student\-loan\-forgiveness\-programs

Our agency website: Colorado Department of Labor and Employment

CDLE has implemented a pilot program on March 1st, 2022 which will award Disability Hiring Preference Points similar to the Veterans’ Preference Points program. During your application process you will be asked if you would like to be considered for either of these programs for additional points in the hiring process. To learn more about Disability Hiring Preference and what will be required to participate, please visit our website: https://sites.google.com/state.co.us/disability\-hiring\-preference/home PLEASE NOTE: With the beginning of this program, CDLE will no longer accept attachments of any kind with applications. Please be as thorough as possible in documenting your education and work history in the application system. Attachments will not be accepted or considered during any phase of the hiring process including minimum qualification screening, comparative analysis, or interviews.

Description of Job

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PAY FOR POSITION:

HOURLY

$16\.55 \- $19\.74

BIWEEKLY$1,324\.15 \- $1,579\.38

MONTHLY$2,869\.00 \- $3,422\.00

The purpose of the work unit is to provide support to the Oil and Public Safety programs including finance and budget; the Petroleum Storage Tank Fund (PSTF); the Petroleum Cleanup and Redevelopment Fund (PCRF); state\-lead cleanups of petroleum contaminated sites utilizing Federal funds and PSTF funds; Amusement Rides and Devices, Explosives, Conveyance and Boiler programs; internal and external communication including Colorado Open Records Act (CORA) requests; enforcement of statutes and regulations across all programs; and the technology team including data management.

This position is an entry\-level intern position in the Division of Oil and Public Safety.

This position will learn various software applications, (Salesforce, Access, BOX), Google Workspace, and Microsoft Office in order to complete the following tasks:

• Open and distribute mail
• Process payments received in the mail
• Fulfill all file review requests
• Upload documents through our eFile system to the OPS document repository
• Answer phones
• Scanning all documents to help OPS become a paperless environment.

Minimum Qualifications, Substitutions, Conditions of Employment \& Appeal Rights

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Residency Requirement:

This posting is only open to residents of the State of Colorado at the time of submitting your application. Class Code \& Classification Description:

G3A1IX ADMINISTRATIVE ASSISTANT IMinimum Qualifications:

Experience Only:

None

OR

Education and Experience:

None

Required Competencies:* Adaptability: Adapts quickly to change and is able to manage multiple priorities and deadlines in a calm, organized manner; is open to new ideas and methods

* Attention to Detail: Work is accurate and requires little or no checking; maintains a checklist, schedule, calendar, etc to ensure that small details are not overlooked

* Communication Skills: Expresses information and ideas clearly and accurately; speaks clearly, responding well to questions; participates in meetings; creates written correspondence and reports that are clear and easy to follow

* Interpersonal Skills: Builds and maintains positive relationships; interacts with people in a friendly, open, honest manner; models a commitment to teamwork; demonstrates respect for the opinions of others; and maintains high level of confidentiality

* Team Oriented: Provides assistance, and shares expertise and information with others, listens to and is open to the ideas of others, works toward solutions that all team members can support

* Technical Skills: Adept at utilizing technology to effectively communicate and complete work (e.g. Gmail, Google Docs, Google Sheets, MS Word, MS Excel)

Preferred Qualifications:

• Communication: Strong verbal and written communication skills for professional email correspondence and phone calls.
• Organization: Ability to handle multiple tasks, prioritize work, and maintain attention to detail.
• Professionalism: Maintaining discretion with confidential information.
• Reliability: Demonstrating reliability and punctuality.

Conditions of Employment:

• Must be a Colorado resident at time of application.
• You must pass a thorough background check prior to employment which will include the E\-Verify process.

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at dpa\_state.personnelboard@state.co.us within ten (10\) calendar days from your receipt of notice or acknowledgement of the Department’s action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801\-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board\-rules.

Supplemental Information

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For questions regarding this recruitment, please contact: jennie.murphy@state.co.us Minimum Qualification Screening

A Human Resources Analyst will only review the work experience/job duties sections of the online job application to determine whether you meet the minimum qualifications for the position for which you are applying. Cover letters and resumes WILL NOT be accepted in lieu of the official State of Colorado online application, CDLE does not accept attachments of any kind during the application process. Part\-time work experience will be prorated.

Applicants must meet the minimum qualifications to continue in the selection process for this position. Work experience and qualifications must be specifically documented on your online application. Do not use "see resume" or "see attached" statements on your application. CDLE does not accept attachments of any kind during the application process. Comparative Analysis Process – Structured Application Review

After minimum qualification screening, the comparative analysis process for this position will involve a review and rating of all the information you submit with your application materials. Therefore, it is extremely important to document in the work experience/job duties portion of your online application the extent to which you possess the education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement. It is also important to thoroughly answer all supplemental questions (if listed) as your answers to these questions will be evaluated during this phase. Supplemental Questions

Answer the supplemental questions on the application completely and thoughtfully. Your answers may be rated based on your writing ability (spelling, grammar, and clarity of your writing) as well as the content of your answer. Work Visas

CDLE does not sponsor Work Visas of any type. Applicant Use Of AI

The use of AI tools to aid in preparing application materials is allowed under the condition that the applicant independently verifies and confirms the information's accuracy before submission. Applicants are fully accountable for the content of their submissions and must ensure the safe and ethical use of any AI tools. Furthermore, active and direct participation in the interview process is required. THIS ANNOUNCEMENT MAY BE USED TO FILL MULTIPLE AND/OR FUTURE VACANCIES The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non\-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

The Colorado Department of Labor and Employment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre\-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, Sean Montoya, at sean.montoya@state.co.us. Auxiliary aids and services are available upon request to individuals with disabilities. For all other inquiries about this recruitment effort, please call 303\-318\-8200\.

While a salary range is posted for this position, an eventual salary offer is determined by a comprehensive salary analysis, which considers multiple factors including but not limited to education and experience compared to others in the organization doing substantially similar work.