Junior Administrative Assistant

Job Summary

We are seeking an energetic and detail\-oriented Junior Administrative Assistant to join our dynamic team. In this vital role, you will provide essential administrative support to ensure smooth office operations and excellent customer service. Your proactive approach, organizational skills, and ability to manage multiple tasks will help foster a productive and welcoming environment. This paid position offers an exciting opportunity for individuals eager to develop their office management skills and gain valuable experience in a professional setting.

Responsibilities

• Serve as the front desk point of contact, greeting visitors and managing a multi\-line phone system with professionalism and courtesy
• Handle incoming calls, direct inquiries, and provide exceptional customer support using phone etiquette and active listening skills
• Manage calendar appointments, schedule meetings, and coordinate office events using Microsoft Office and Google Workspace tools
• Perform data entry, maintain accurate filing systems, and update records efficiently to support office organization
• Assist with bookkeeping tasks using QuickBooks, including invoicing, expense tracking, and basic financial recordkeeping
• Support office management activities such as ordering supplies, maintaining inventory, and ensuring the office environment is organized and welcoming
• Proofread documents for accuracy and clarity while maintaining high standards of professionalism in all communications

Experience

• Previous clerical or administrative experience in an office setting is preferred but not required; training will be provided for the right candidate
• Familiarity with Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications is essential for success in this role
• Bilingual abilities are a plus to assist diverse clients and team members effectively
• Strong organizational skills with the ability to prioritize tasks efficiently and manage time effectively
• Excellent phone etiquette, customer service skills, and attention to detail are crucial for maintaining professionalism
• Experience with bookkeeping software like QuickBooks or similar platforms is advantageous
• Demonstrated computer literacy, typing proficiency, and familiarity with data entry processes will support your success in this role

Pay: Up to $45,000\.00 per year

Benefits:

• Health insurance

Work Location: In person