Overview
We are seeking a dynamic and highly organized Executive Assistant to join our team and support our leadership with efficiency and professionalism. This role is vital in ensuring smooth daily operations, managing schedules, coordinating communications, and handling a variety of administrative tasks with precision. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive attitude to help drive our organizational success. This paid position offers an exciting opportunity to contribute to a fast\-paced environment while developing your administrative expertise.
Responsibilities
- Manage complex calendars, schedule meetings, and coordinate appointments for executives and team members
- Handle incoming calls using multi\-line phone systems with professionalism and courtesy, practicing excellent phone etiquette
- Prepare, proofread, and organize correspondence, reports, and presentations with attention to detail
- Assist with office management duties including filing, data entry, and maintaining organized records using Google Workspace and Microsoft Office tools
- Support customer service efforts by addressing inquiries promptly and professionally, providing exceptional customer support and support documentation
- Perform clerical tasks such as photocopying, faxing, scanning documents, and managing office supplies inventory
- Facilitate communication between departments by managing email correspondence and ensuring timely follow\-up on action items
- Coordinate travel arrangements, calendar management, and personal assistant duties as needed to optimize executive productivity
- Proven experience as an executive assistant or in a similar administrative role with office management responsibilities
- Strong computer literacy including proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Calendar, Docs), and data entry skills
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment
- Bilingual abilities are highly desirable to support diverse communication needs
- Experience with QuickBooks or bookkeeping is a plus for handling financial documentation
- Demonstrated ability to manage multi\-line phone systems with professionalism and maintain excellent phone etiquette
- Strong typing skills along with proofreading capabilities to ensure accuracy in all documents
- Previous experience in customer service or as a medical/dental receptionist is advantageous
- Ability to handle confidential information discreetly while demonstrating strong time management skills
- 401(k)
- Dental insurance
- Flexible schedule
- Life insurance
- Parental leave
- Relocation assistance
Requirements
Join us as an Executive Assistant and become an integral part of a vibrant team dedicated to excellence. We value proactive individuals who thrive on organization and communication—help us keep things running smoothly while advancing your career in a supportive environment!
Pay: $82,420\.11 \- $93,129\.59 per year
Benefits:
Work Location: In person