Administrative Assistant

Position Description

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Department History Overview:

Harris County Resources for Children and Adults was founded in 1966 as Harris County Child Welfare Board to provide support services for the children taken under the wing of the Texas Department of Family and Protective Services. Fifty years later, Harris County Resources for Children and Adults still provides this support. But the now\-county department has expanded services for early prevention, intervention, and adult services. Vision:

To better the lives of children and adults in Harris County. Brief Description Overview:

Under the supervision of the Permanency Manager, this position is responsible for coordinating and scheduling Permanency Conference (PC) meetings, preparing and documenting meeting notes, and ensuring timely notification to all required participants. Additionally, the role includes attending Family Group Conference (FGC) meetings and accurately documenting proceedings in compliance with applicable policies, procedures, and legal requirements. Duties \& Responsibilities:

• Request and review DFPS Notification Sheets to identify all required participants for each Permanency Conference meeting. Notify all identified parties of the meeting type, date, and time via email and/or mail.
• Attend Permanency Conference (PC) and Family Group Conference (FGC) meetings; accurately document meeting discussions and outcomes on DFPS Permanency Conference and Family Group Conference forms and distribute completed forms to the Department of Family and Protective Services (DFPS).
• Track and review cases scheduled for Permanency Conference meetings to ensure all meetings are conducted in accordance with DFPS compliance standards and contractual timelines.
• Coordinate and develop daily schedules for Permanency Conference meetings in collaboration with DFPS\-designated program staff.
• Maintain and compile statistical data to document program activities in both Harris County and state databases, ensuring accurate reporting and compliance with program requirements.
• Complete the Permanency Conference Checklist to document reasons when a meeting does not occur, including cases where a child has been placed in an intended permanent placement, and DFPS determines a meeting is not required.
• Offer in\-person meeting options to families and prepare meeting spaces for in\-person Permanency Conference meetings when requested. Travel to remote locations to support in\-person Permanency Conferences and Family Group Conferences.
• Schedule meetings through Microsoft Teams and provide notifications and meeting access information to participants via mail or email.
• Compile monthly statistical reports and collect service authorizations for all Permanency Conference meetings to ensure accurate program documentation and billing compliance.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713\) 274\-5445 or email ADACoordinator@bmd.hctx.net

Requirements

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All applicants must register and take the HRT Clerical Skills Test and score a minimum of 85% with a typing speed of 35 wpm and 85% accuracy.

https://www.governmentjobs.com/careers/harriscountytx/jobs/998426\-0/hrt\-clerical\-skills\-test

Please see testing instructions in the General Information section below.

Education:

• High school diploma or its equivalent from an accredited college or university

Experience:

• Minimum two (2\) years’ full time paid work experience as an administrative assistant.
• Training and experience using a personal computer with a variety of software such as Microsoft Word, PowerPoint, and Microsoft Excel.
• Candidates must complete a clerical skills test and achieve a minimum typing speed of 85% aptitude, 35 WPM with at least 85% accuracy

Licensure:

• Reliable transportation with a valid Texas driver’s license and auto liability insurance.

Knowledge, Skills \& Abilities:

• Follows written and oral instructions.
• Possesses excellent organizational skills.
• Must be detailed oriented and self\-motivated.
• Must interact with all levels of staff.
• Have excellent oral and written communication skills.
• Problem solve and demonstrate critical thinking skills.
• Works with limited supervision and independently in a fast\-paced environment.
• Maintains confidentiality.
• Interacts and maintains professional working relationships with individuals of varying social and cultural backgrounds.
• Skill in establishing and maintaining effective working relationships.
• Exercise flexibility, tact, and diplomacy

NOTE: Qualifying education, experience, knowledge and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

General Information

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Register Online for the HRT Clerical Skills Test using the following link:

https://www.governmentjobs.com/careers/harriscountytx/jobs/998426\-0/hrt\-clerical\-skills\-test

Click the above link to the HRRM Clerical Skills Test registration page

Click on "Apply" to submit your request for testing

You will receive a test invitation and instructions via e\-mail within 48 hours

You will have no more than 5 calendar days to access and complete testing

Your score will be automatically uploaded to your application

The test may be taken once every 30 days

Most recent test scores are retained for up to 6 months Position Type, and Typical Hours of Work:

• Full\-time \| Grant Funded
• Monday \- Friday \| 8:00 a.m. \- 5:00 p.m.

Salary:

• $41,600\.00\-$49,753\.60 (Annually)
• Based on 26 Pay Periods
• Plus, Mileage Reimbursement

Work Location:

• 2525 Murworth Drive, Houston, Texas 77054

Employment is contingent upon passing a background check and drug screen. Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITSHarris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular(full\-time) positions:

Health \& Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long\-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10\) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11\) County\-observed holidays
• One (1\) floating holiday per year

Paid Parental Leave\

• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full\-time and select part\-time positions:

• Professional learning \& development opportunities
• Retirement pension (TCDRS defined benefit plan)

Flexible work schedule\

METRO RideSponsor Program\

Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health \& Wellness Benefits are administered through the State of Texas.*

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.

For plan details, visit the Harris County Benefits \& Wellness website:www.benefitsathctx.com