Production Administrative Assistant

Who We Are:

Allied Steel Buildings is a global manufacturer of steel buildings and structural steel solutions, offering best\-in\-class design, engineering and project management seamlessly integrated into our clients’ processes. Since 2003, we have successfully delivered over 5,500 metal building projects across 72 countries, delivering building solutions for diverse industries, from data centers, sports \& recreational facilities, aviation, manufacturing, equestrian \& agricultural to commercial buildings and warehousing worldwide. We have 5 locations including our two manufacturing facilities, located in Texas and Spain, utilize cutting\-edge technology, including robotics and automation, to ensure our manufactured materials set a new standard for quality in the industry.

Allied Culture:

At Allied, we believe great service matters from the start and finish of everything we do. Going the distance for our clients begins with taking care of our team members. They are our most important asset. We invest in their continuous development and recognize their contribution to our success.

Great work starts with creating great work environments, promoting collaboration for a team dedicated to creating value worldwide. The Allied Team is highly resourceful, innovative, and competent with extensive experience. Our culture is open, accessible, adaptive and flexible, offering work\-life balance, and empowering our people, because everyone’s voice matters. We promote “we” over “me” and solutions oriented creative thinking. It’s the Allied way.

Job Summary:

The Production Administrative Assistant provides administrative and operational support to the production department. The ideal candidate will be highly organized, proactive, and capable of maintaining high standards in a dynamic manufacturing environment. This role includes printing production drawings and labels, inspecting and receiving materials, entering data into our MRP system (Strumis), and maintaining meticulous documentation for traceability and compliance.

The position plays an important role in helping ensure production activities run efficiently by maintaining accurate records, supporting production leadership, and assisting with day\-to\-day operational tasks.

Responsibilities:

• Print and prepare production drawings and labels in advance of scheduled fabrication jobs.
• Accurately receive and record material deliveries in Strumis MRP system.
• Maintain detailed, traceable records of Mill Test Reports (MTRs) for all received materials.
• Coordinate with the production team to ensure availability and proper labeling of materials for upcoming jobs.
• Immediately report discrepancies or quality issues to supervisors and the purchasing department.
• Provide administrative support to plant leadership and assist with preparing production reports, schedules, and operational documents.
• Maintain current and accurate production documentation, reports, logs, and records.
• Ensure current revisions of drawings and documents are available to production personnel.
• Support reporting, filing, scanning, and other administrative tasks related to plant operations.
• Monitor own work to ensure it meets quality specifications.
• Perform other duties as assigned.

Qualifications:

• Experience: 1\-3 years prior experience in an administrative operational support experience within manufacturing or steel fabrication environment.
• Education: High school diploma or equivalent.
• Working knowledge of material inspection and receiving procedures preferred.
• Experience with ERP/inventory systems, preferably Strumis preferred.
• Proficiency in Microsoft Office (e.g., email, spreadsheets, data entry).
• Excellent communication skills and the ability to collaborate across departments.
• Strong time management, organizational, and multitasking skills.
• Strong attention to detail and excellent documentation skills
• Ability to work independently with minimal supervision and as part of a team.
• Ability to work full\-time onsite at the McGregor, TX facility, with a proactive mindset focused on efficiency and problem\-solving in a multinational setting.
• Ability to read, write, and understand basic English/Spanish to interpret/follow safety guidelines and work instructions.
• Reliable and punctual with a strong work ethic.

Physical Requirements:

• Ability to stand, walk, bend, stoop, kneel, crouch, and climb for extended periods.
• Ability to lift, push, and pull objects weighing up to \[e.g., 50 pounds] regularly.
• Ability to work in various environmental conditions common to a manufacturing facility (e.g., varying temperatures, noise levels, potential for dust/debris, wet floors).
• Manual dexterity and hand\-eye coordination for operating equipment and handling supplies.
• Must be able to work in varying warehouse and yard temperatures (hot/cold conditions).

Work Schedule:

• Standard day shift, 8:00am – 5:00pm CST, Monday\-Friday, with flexibility to support production needs.
• Depending on production needs, some weekend work may be required.