Administrative Assistant

Job Title: Administrative Assistant

Position Overview:

We are seeking a professional, detail\-oriented, and highly organized Administrative Assistant to join our Wisconsin team. This position is responsible for creating a positive first impression for clients while also providing vital administrative support to ensure smooth daily operations within the office. The ideal candidate is proactive, dependable, and comfortable managing a variety of tasks ranging from client\-facing interactions to back\-office coordination.

Key Responsibilities:

• Greet and welcome visitors with professionalism and a friendly attitude.
• Handle all incoming calls via a multi\-line phone system with a professional and friendly demeanor.
• Respond to emails and client inquiries promptly and courteously.
• Manage the front desk area to ensure a clean and organized appearance.
• Handle incoming and outgoing mail.
• Perform general clerical tasks including filing, scanning, faxing, and data entry.
• Maintain and update databases, records, and spreadsheets as needed.
• Schedule meetings, appointments, make travel arrangements including booking hotels for field technicians, coordinate calendars for staff and support event planning as needed.
• Order office supplies, technician uniforms and ensure supply areas are stocked and organized.
• Prepare and format documents, reports, and correspondence.
• Provide purchase orders to field technicians and provide additional support to other departments as direct by management.

Required Skills \& Qualifications:

• High school diploma or equivalent
• Previous experience in an administrative role preferred.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Comfortable handling and prioritizing multiple tasks in a fast\-paced environment.
• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• Detail\-oriented with a high level of accuracy.
• Positive, professional demeanor with a client\-service mindset.
• Ability to handle sensitive information with confidentiality and discretion.

Job Type: Full\-time

Pay: $17\.00 \- $22\.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: In person