We Make Everything Around Us Better
At PRIME AE, that’s not a slogan, it’s how we work.
Every bridge, building, campus, park, and roadway we design exists to improve how people live, move, learn, and connect. Through architecture, engineering, planning, and consulting, we partner with clients to create thoughtful, practical solutions that leave communities stronger than we found them.
If you want your work to matter, and to be surrounded by smart, collaborative people who care about doing things the right way, you’ll feel at home here.
Who We Are:
PRIME AE Group, Inc. (www.primeeng.com) is a nationally ranked, full\-service architecture and engineering firm driven by collaboration, innovation, and a commitment to strengthening the communities we serve. With a growing footprint of offices across the country and a diverse team of more than 550 professionals, we partner with public and private sector clients to deliver thoughtful, high\-impact solutions across transportation, education, healthcare, municipal, federal, commercial, and recreational markets.
Our culture blends entrepreneurial energy with the resources of a scaled, multidisciplinary platform—giving our people the opportunity to shape meaningful projects while influencing the future direction of the firm. As PRIME AE continues to expand its capabilities, geographic reach, and leadership bench, this is an exciting time to join a team that is building momentum, investing in growth, and empowering leaders to make a lasting impact.
The Opportunity:
We are currently seeking an Administrative Assistant to join our Tampa office.
This role will provide day\-to\-day administrative support to our operations team while also assisting with accounting functions. You will play a key role in keeping office operations organized and efficient while supporting financial processes such as timesheets and accounts payable.
This is an excellent opportunity for a detail\-oriented professional who enjoys a mix of administrative coordination and accounting support in a fast\-paced, team\-oriented environment.
What You’ll Do:
As an Administrative Assistant, you will support office leadership and project teams with administrative coordination while also assisting with accounting\-related tasks. You will help ensure project documentation, financial data, and office operations are accurate, organized, and running smoothly.
Key Responsibilities:
Administrative \& Office Operations
- Provide day\-to\-day administrative support to office leadership and staff.
- Coordinate meetings and manage calendars.
- Order and manage office and kitchen supplies.
- Coordinate food orders for meetings, committees, and company events.
- Support travel coordination and scheduling.
- Assist with internal event planning and office activities.
- Coordinate building maintenance and vendor communication.
- Assist with fleet management and vehicle rentals.
- Support general office operations and ensure a well\-functioning work environment.
- Process weekly timesheets for approximately 70 employees.
- Assist with accounts payable, including invoice receipt, coding, and data entry.
- Support journal entries and cash receipts (data entry level).
- Provide general accounting support including scanning, filing, and documentation.
- Assist with maintaining accurate financial records within the ERP system.
- High school diploma or GED required; Associate degree preferred.
- 2–3\+ years of administrative or office support experience, preferably in A/E/C or professional services.
- Experience with basic accounting functions such as timesheets, accounts payable, or data entry strongly preferred.
- Experience working with an ERP system required (BST experience a plus, but not required).
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
- Experience with Deltek Vantagepoint, SharePoint, or Teams is a plus.
- Strong attention to detail and accuracy, especially when handling financial data.
- Excellent organizational, multitasking, and time management skills.
- Strong communication skills and ability to interact with staff at all levels.
- Ability to work independently while also supporting a collaborative team environment.
Accounting Support
What You’ll Bring:
Why PRIME AE?
We don’t just offer jobs—we build careers. At PRIME AE, you’ll find a culture of support, flexibility, and opportunity. You’ll work on impactful projects that improve daily life, alongside colleagues who inspire and challenge you. Whether you’re advancing your technical skills or growing as a leader, we’re committed to helping you succeed.
* Full\-Career Support: Flexible career paths across disciplines, from technical specialist to project leadership.
* People\-First Culture: We hire top talent, champion diversity, trust, and integrity.
* Meaningful Impact: Work on projects—from community centers and hospitals to federal, transportation, and water systems—that tangibly improve lives.
* Growth\-Oriented: Strategically expanding capabilities and geography (e.g., Southeast acquisition, federal growth) with strong backing from investors.
* National Yet Local: Enjoy the resources of a big firm with the agility and client intimacy of local offices.
PRIME AE Group celebrates diversity and is committed to creating an inclusive environment for all employees.
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