Administrative Assistant

About Kaleo Supports

Kaleo Supports is dedicated to empowering individuals with Intellectual and Developmental Disabilities (IDD) to live fulfilling, independent, and meaningful lives. We provide compassionate, professional support through direct services, programs, and advocacy — ensuring every individual has the opportunity to thrive in their community.

Position Overview

We are seeking an Administrative Assistant who is highly organized, adaptable, and enthusiastic about supporting our mission. The ideal candidate will be both detail\-oriented and people\-oriented, with strong technical skills and a willingness to learn hands\-on. This role will provide essential administrative support to our leadership team and staff, helping ensure smooth operations and continued growth of Kaleo Supports.

Key Responsibilities

• Provide administrative support including scheduling, filing, data entry, and document management
• Assist with onboarding new employees (forms, system logins, compliance tracking)
• Support HR and program staff with maintaining accurate records in
SetWorks, Relias, and other internal systems
• Help coordinate trainings, meetings, and staff communications
• Assist with reporting, billing, and documentation as required by state and agency guidelines
• Serve as a friendly point of contact for families, staff, and community partners
• Troubleshoot basic technology issues and provide support with virtual tools (Zoom, Google Workspace, etc.)

Qualifications

• Previous experience as an administrative assistant or in a related support role
• Tech\-savvy with strong proficiency in Microsoft Office Suite, Google Workspace, and online platforms
• Experience working with or supporting individuals with IDD is highly preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to learn quickly and take initiative in a hands\-on environment
• Professional, dependable, and able to handle confidential information with discretion

What We’re Looking For

• A motivated self\-starter who thrives in a team\-oriented environment
• Someone passionate about supporting individuals with IDD and the professionals who serve them
• A problem\-solver who enjoys learning and adapting to new technologies and systems

Why Join Kaleo Supports?

At Kaleo Supports, you’ll be part of a compassionate, mission\-driven organization that values growth, teamwork, and community impact. This is an opportunity to not only develop your skills but also to directly contribute to the well\-being and independence of individuals with IDD.

Job Type: Full\-time

Pay: $14\.50 \- $17\.00 per hour

Application Question(s):

• This position involves maintaining organized paper and digital filing systems daily. Describe your experience with filing or organizing records, and how you ensure accuracy.
• You’re given multiple administrative tasks due by the end of the day — how do you decide what to complete first, and how do you make sure everything is done correctly?
• Are you comfortable working in a structured environment where organization, filing accuracy, and communication are top priorities?

Work Location: In person