Executive Assistant to CPA

Job Overview

We are seeking a highly organized and proactive Executive Assistant to support a busy Certified Public Accountant (CPA). This dynamic role offers the opportunity to work closely with a senior financial professional, managing a wide range of administrative and project coordination tasks. The ideal candidate will thrive in a fast\-paced environment, demonstrating exceptional office management skills, meticulous attention to detail, and the ability to handle multiple priorities with confidence. This paid position provides an engaging environment where your organizational talents will directly contribute to the efficiency and success of our accounting operations.

Responsibilities

• Provide comprehensive executive administrative support, including managing calendars, scheduling appointments, and coordinating meetings using tools like Microsoft Outlook Calendar and Google Workspace.
• Handle phone etiquette professionally while managing multi\-line phone systems and screening calls for the CPA.
• Assist with event planning for client seminars, team meetings, and professional development sessions.
• Perform data entry, bookkeeping, and maintain accurate records using QuickBooks and other accounting software.
• Support project coordination efforts by preparing reports, proofreading documents, transcribing audio recordings, and ensuring timely completion of tasks.
• Manage office operations including filing, document management via DocuSign, front desk duties, and general clerical responsibilities such as photocopying, faxing, and organizing files.
• Facilitate communication between clients and team members through excellent customer service skills while maintaining professionalism in all interactions.
• Assist with internal and external hiring needs, including job postings, resume review, and candidate communication

Experience

• Prior experience as an executive assistant or personal assistant supporting senior professionals in an office environment is required.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace applications, and data entry tools.
• Strong organizational skills with the ability to multitask efficiently in a fast\-paced setting.
• Experience with bookkeeping software such as QuickBooks is highly desirable.
• Excellent typing speed combined with proofreading and transcription skills to produce accurate documents swiftly.
• Familiarity with office management procedures including filing systems, front desk operations, multi\-line phone systems, and calendar management.
• Previous customer service experience that highlights professionalism and effective communication skills. This role is perfect for motivated individuals eager to develop their administrative expertise within a professional accounting setting. We value energetic team players who are detail\-oriented, tech\-savvy, and committed to delivering exceptional support every day!

Pay: $23\.00 \- $28\.00 per hour

Benefits:

• Flexible schedule

Work Location: Remote