NEPA Administrative Assistant – Spokane, WA (Remote)

Job Description

Lotis Environmental, LLC is hiring a NEPA Administrative Assistant to support our growing NEPA practice. This is a fully remote, full\-time position open to candidates based in or near Spokane, WA. You'll work directly alongside a dedicated Project Lead who is also local to Spokane — making in\-person onboarding, training, and occasional check\-ins easy and accessible.

This role is built for someone who is organized, dependable, and takes real pride in getting the details right. No prior NEPA experience required — we provide full training and set you up for success from day one.

About Lotis

Lotis Environmental specializes in environmental due diligence and regulatory compliance, serving clients in the wireless communications and commercial real estate industries. We deliver high\-quality reporting and concierge\-level service from our headquarters in Buffalo, NY, with team members nationwide. At Lotis, you'll find a respectful, family\-style culture that genuinely supports your growth — professionally and personally.

What You'll Do

• Pull, review, and organize maps and project data with a high degree of accuracy
• Prepare and submit documents to government agencies, tribes, and other stakeholders
• Coordinate legal public notices
• Communicate with tribal and government agencies as directed
• Track, sort, and manage incoming correspondence and agency responses
• Maintain organized records and filing systems
• Perform data entry and manage information packages
• Support your Project Lead proactively — flagging issues early and keeping things moving without being asked

Who You Are

This role is a great fit if you:

• Take ownership of your work and follow through without needing constant reminders
• Communicate proactively — you give updates, flag problems early, and ask questions before things go sideways
• Are highly organized and genuinely bothered when details slip through the cracks
• Work well within clear processes and structure, and help improve them over time
• Stay calm and steady under deadline pressure
• Prefer a collaborative, low\-drama work environment where the goal is just to do good work

What We're Looking For

Required

• High school diploma or equivalent
• Strong attention to detail — accuracy is everything in this role
• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, Access)
• Clear, professional communication skills — written and verbal
• Ability to manage multiple priorities independently and stay organized

Preferred

• Prior experience in an administrative or project support role
• Familiarity with environmental consulting, NEPA, or regulatory processes (helpful but not required — we train!)

Employment Details

* Job Type: Full\-Time (40 hours/week)

* Schedule: Monday–Friday, 8:30 AM–5:00 PM; flexible hours negotiable

* Location: Remote — candidates must be based in or near Spokane, WA

* In\-Person: Occasional meetings with your local Project Lead as needed

Compensation \& Benefits

• $18\.00–$22\.00/hour, based on experience
• PTO and sick time
• 8 company\-paid holidays (New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving, Day After Thanksgiving, Christmas Eve, Christmas Day) \+ 1 floating holiday
• 401(k) with 3% company contribution (after eligibility)
• Health insurance (partially employer\-funded)
• Dental insurance available
• Flexible schedule
• Professional development, including NEPA training and certifications

Pay: $18\.00 \- $22\.00 per hour

Benefits:

• 401(k)
• Paid time off

Application Question(s):

• This role requires proactive communication and strong follow\-through — your Project Lead needs to be able to trust that things won't fall through the cracks. Can you describe a situation where you managed multiple tasks or deadlines at once? How did you stay organized, and how did you communicate progress to others?

Location:

• Spokane, WA (Preferred)

Work Location: Remote