Accountant (Temporary/Short-Term Peak)

Ideal Candidate Statement

Under the direction of an administrator, perform professional fund accounting and budgetary work involved in establishing, analyzing, auditing, reconciling, and maintaining financial records; provide administrative support in the review, analysis, and development of designated budgets and accounts; prepare and audit a variety of financial, statistical, and budgetary reports, statements, and records.

Employment Status

• This is a temporary short\-term position, limited to a maximum of 165 working days within a fiscal year.
• This position is not eligible for medical, dental, or vision benefits through the District.
• Holidays and vacations are unpaid.
• Sick leave is accrued in accordance with applicable state law.
• Employees who work over 1,000 hours in a fiscal year will be enrolled in CalPERS.

Duties and Responsibilities

• Perform professional fund accounting and budgetary work involved in establishing, analyzing, auditing, reconciling, and maintaining financial records;
• Set up account codes per BAM and prepare and enter opening budget, budget transfer requests, budget increases and decreases throughout the year;
• Assure that financial activity of assigned accounts complies with applicable laws, codes, rules, regulations, policies, and procedures;
• Calculate, post, audit, and adjust journal entries and update accounts to reflect revenue and expenditures;
• Audit accounts for errors and make appropriate adjustments and reconcile various fiscal statements and budgets to assure accurate fund accounting and financial statements and cash amounts match organizational records including initiating account transfer and other transactions as needed;
• Provide support, assistance, monitoring, and filing reports for deposits, grants, and categorical programs;
• Prepare year\-end closing reports for various assigned funds;
• Provide support to auditors for assigned categorical and grant funds and assure the accuracy and completeness of auditable documentation and records. In addition, review and provide necessary data and submit required forms to appropriate Federal and State agencies;
• Assist and communicate with management in creating and maintaining different restricted budgets to assure compliance with applicable laws, rules, regulations, codes, and College policies and procedures, and generate, update, and distribute expenditure sheets;
• Oversee, maintain and monitor the appropriate disbursement and expenditure of program\-specific and restricted funds;
• Assure program compliance with applicable laws, regulations and codes related to capital projects, scheduled maintenance and assigned bond measures, and assure invoice approval in accordance with audit requirements;
• Reconcile and develop a variety of accounting systems, media, and documents for presentations as required, inclusive of any oversight committee presentations as assigned;
• Oversee the auditing and reconciliation of endowments, including downloading bank statements and preparing journal entries to record and reconcile earned interest for various bonds;
• Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnicbackgroundsof the College’s students, faculty,staff,andcommunity.
• Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service\-oriented practices;
• Perform other related duties as assigned.

Knowledge, Skills, and Abilities

Knowledge:

• Methods, procedures and terminology used in professional fund accounting work;
• General accounting and business functions of an educational organization, including general ledger, sub\-ledger, budget, and payroll functions;
• Financial and statistical record\-keeping techniques;
• The preparation of financial statements and comprehensive accounting reports;
• Budgeting practices regarding monitoring and control;
• Research and statistical evaluation techniques;
• Applicable laws, codes, regulations, policies and procedures including those related to Federal OMBs, sales tax and IRS laws pertaining to 501(c)3 status;
• Professional oral and written communication.

Skills:

• Interpret budgetary and financial records;
• Apply and explain budgetary and accounting rules, regulations, policies and procedures;
• Analyze financial data and prepare reports, forecasts, and recommendations;
• Utilize sound mathematical skills, principles, reasoning, and statistical analysis;
• Develop financial and statistical charts, databases, and spreadsheets;
• Institute effective organizational, and management skills;
• Utilize problem\-solving and reasoning;
• Operate a computer and assigned software, including database systems;
• Communicate effectively both orally and in writing

Ability:

• Perform professional accounting and budgetary work involved in establishing, analyzing, auditing, reconciling, and maintaining financial records;
• Review, analyze and develop designated budgets and accounts;
• Compare numbers and detect errors efficiently;
• Reconcile, balance, and audit assigned budgets and accounts;
• Demonstrate excellent interpersonal skills and develop collaborative relationships;
• Maintain cooperative and effective working relationships with others;
• Add, subtract, multiply, and divide quickly and accurately;
• Meet schedules and timelines;
• Operate standard office equipment, including a computer and assigned software.

Minimum Qualifications

Any combination equivalent to a bachelor’s degree in accounting or a related field

AND

three years of professional accounting experience performing varied financial analysis, record\-keeping, and report preparation.

AND

Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity\-minded practices.

Required Application Materials

• Resume/Curriculum Vitae.
• A list of three (3\) professional references including name, position, organization, phone number, email, and relationship to the applicant.

Physical Demands

This position requires physical abilities needed to work in a standard office setting, including but not limited to: standing and/or sitting for prolonged periods; occasional stooping, bending, kneeling, and twisting; occasional lifting, carrying, pushing and/or pulling light and moderate amounts of weight; operating office equipment which may require repeated fine motor skills (e.g.: keyboard use); and the ability to communicate in written and verbal forms. The position requires vision and hearing in normal ranges (with or without correction) sufficient to operate any assigned equipment and the ability to clearly communicate with others in written and verbal forms.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Environmental Elements

Primarily, work will be in an indoor office environment.

District Statement

Founded in 1967, Ohlone College is named in honor of the early Ohlone People who inhabited the San Francisco Bay Area. Ohlone College is committed to providing a high\-quality education to serve our diverse population of over 15,000 students per year. Ohlone College is nationally recognized for our Deaf Studies and Interpreter Preparation programs, and is widely known for our nursing, health sciences, liberal arts, biomedical science, and smart manufacturing programs. As a learning community, we embrace and champion inclusivity, integrity, student expression, global citizenship, and continuous improvement.

Ohlone College is one of the top\-ranked community colleges in California, serving the cities of Fremont, Newark, and Union City. Our campuses in Fremont and Newark are centrally located in the East Bay between San Francisco, Oakland, and San Jose. This region is known as a hub of innovation and economic activity, and home to some of the most advanced manufacturing, biomedical research, and clean energy companies in California, including Tesla, Meta, Seagate, and Lam Research.

The main campus in Fremont is located near Interstate 680 at the base of Mission Peak, just south of the historic Mission San Jose, and is the primary gateway to year\-round hiking, biking, and hang gliding in the Mission Peak Regional Preserve. The Newark Center for Health Sciences and Technology is located near Interstate 880 in a hub of new residential and commercial development. The two campuses are connected by shuttle to each other and the Warm Springs BART station, which offers convenient access to public transit throughout the Bay Area.

Vision Statement

Ohlone College will be known for inclusiveness, innovation, integrity, engagement, and exceptional student success.

Mission Statement

Ohlone College offers high quality educational and career pathways and personal enrichment courses to serve the diverse needs of all students and the community. Ohlone provides excellent instruction and support services, awards associate degrees and certificates, and promotes university transfer in an inclusive, equitable, and multicultural environment where student learning and achievement are paramount. Ohlone fosters innovation, encourages student expression, and promotes ethical behavior and global citizenship.

EEO Statement

The District is strongly committed to the principles of equal opportunity and to hiring qualified staff who reflect the diversity of our community. The District encourages a diverse pool of applicants and does not discriminate on the basis of sex, race, religious creed, color, national origin, ancestry, age (40 or over), medical condition, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, disability, military and veteran status, pregnancy/childbirth/breastfeeding or related medical condition or any other protected basis in any of its policies, practices, or procedures. The college encourages applications from all qualified applicants. If you have a disability and are in need of special services, equipment, or facilities in order to apply or interview for this opening, please call the Human Resources office at: (510\) 659\-6088\.

Conditions of Employment

Offers of employment are contingent upon Governing Board approval. Employment with Ohlone Community College is not complete or official until applicants meet all pre\-employment requirements. All new employees are required to submit official transcripts, proof of freedom from tuberculosis. In addition, you will be required to provide identification and employment eligibility as outlined in the federal “Immigration Reform \& Control Act of 1986\.” Pre\-employment tests and/or medical examinations may be required. Ohlone Community College does not sponsor H1B visas. Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance. Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

Immigration Reform \& Control Act of 1986

Applicants selected for positions will be required to provide identification and employment eligibility as outlined in the federal Immigration Reform \& Control Act of 1986\.

\The District reserves the right to modify, rescind, or re\-advertise this recruitment at any time*\*