Administrative Analyst I/II

Description

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THE COUNTY OF EL DORADO

The County of El Dorado is committed to promoting the power of public service by fostering a diverse and collaborative workplace where employees are empowered, respected and valued. The dedicated efforts taken by the Board of Supervisors continues to promote El Dorado County as a competitive employer that is committed to recruiting and retaining qualified employees by advocating for competitive salaries and excellent benefits. The County of El Dorado is also supportive of providing telework opportunities for employees consistent with business needs and in accordance with Board of Supervisors Policy E\-12 \- Telecommuting.

THE OPPORTUNITY

Use your knowledge and skills to assist your community! You will have the opportunity to provide analytical assistance in the administration of assigned operations, programs, and projects including financial, contracts, programmatic, performance goal management systems, and human resources functions; research and analyze programmatic practices and procedures and make recommendations for organizational, operational, policy, and procedural improvements; conduct needs analyses, feasibility studies, and evaluations for assigned projects and programs; supervise technical or administrative staff; and foster cooperative working relationships among County departments.

*The selected candidate will have the opportunity to*:*When performing program analysis duties: Identify problems, determine an analytical approach, and obtain and analyze necessary information to reach a sound resolution.

• Review existing and proposed local, state, and federal legislation/regulations for impact on the department program activities; consult with department personnel; develop recommendations; and prepare proposed changes.
• Perform departmental quality assurance duties by reviewing casework and analyzing time studies and production analyses; extract, review, and analyze data to prepare reports consisting of specific program/caseload data to monitor progress toward goals, including progress of Quality Improvement Plan.
• Review monthly revenue claims and verifies costs being claimed.
• Plan, organize, and create documents related to the activities or operations of the assigned department or program.

When performing budget and financial duties:

• Participate in and oversee the development and administration of departmental budget.
• Develop and present annual and mid\-cycle operating and capital budgets
• Prepare journal entries and charge other departments for services provided by divisions.
• Balance expenditures and revenues and identify funding gaps.
• Formulate, prepare, and communicate budget completion schedules, calendars, and deadlines.
• Facilitate and coordinate the resolution of cross\-departmental budgetary issues, including identifying and proposing procedural solutions.
• Conduct special research projects and financial analysis for countywide programs and usage.

When performing training or staff development duties:

• Conduct training needs assessments to identify and determine training programs/subjects needed based on participant assessment results and relevancy of training to participant's job duties.
• Identify and/or coordinate resources for training and staff development, including curricula, workshops, college coursework, training programs, and on\-the\-job training sessions.
• Develop and conduct workshops and training sessions on a variety of topics.
• Solicit written and verbal feedback regarding training flow, curriculum, tools, and delivery.
• Track progress of post\-induction trainees after leaving training to assist in determining effectiveness of training.

When performing contracts/procurement duties:

• Initiate solicitations, including requests for proposal and sole source requests to provide materials and services.
• Participate in pre\-proposal meetings.
• Draft and reviews terms and conditions of agreements; negotiate and execute contracts.
• Administer contracts, ensuring compliance with all legal and contractual requirements.
• Review requisitions for completeness and accuracy.
• Confer with department representatives in writing product specifications.
• Contact vendors to obtain product information; and resolve issues with contract terms and deliverables.
• Sign purchase orders and award bids.
• Investigate delayed or unsatisfactory product complaints and secure adjustments.
• Research, analyze, report on, interpret, and explain federal, state, and local legislation and contracting statutes, rules, and regulations.

When performing grant duties:

• Perform a variety of duties in the formation and implementation of grant management.
• Assist with research, development, and implementation of the more complex grants.
• Prepare monthly and quarterly grant reports.
• Compile data for grant audits and responds to questions.
• Track equipment distributed to other government entities as part of intergovernmental grant management.
• Ensure funds received from grants comply with state and federal guidelines in regard to permissible use of monies.

When performing human resources duties:

• Participate in and/or coordinate a range of human resources activities, which may include recruitment and selection, and employee relations.
• Perform sound recruitment and selection processes, including ascertaining departmental needs and assisting with the employee selection process.
• Conduct background investigations; maintain background investigation and records management databases; track fingerprinting.
• Participate in employee relations activities; provide advice and counsel to department directors, managers, supervisors, and employees in the interpretation of human resources policies, procedures, contracts application.
• Conduct and coordinate investigations of allegations of misconduct, harassment, or unlawful discrimination; write or edit various notices and related correspondence for labor attorney review and approval, including notices of due process, notices of findings, letters of discipline, and separation agreements.

For a full description of job duties and responsibilities, please review the job description here. Human Resources will assess your application to determine if you are minimally qualified using the following recommendations.

Administrative Analyst I: Equivalent to a bachelor’s degree from an accredited four\-year college or university with major coursework in business administration, human resources management, accounting, public administration, economics, or a closely related field;

OR

One (1\) year of professional experience performing administrative, budget, human resources, or administrative management functions, preferably in a public agency.

Paraprofessional administrative experience, comparable to the County’s classes of Administrative Technician, Fiscal Technician, Human Resources Technician, or an equivalent class that would provide the knowledge and abilities listed may be substituted for the required education on a year\-for\-year basis up to a maximum of two (2\) years.

Administrative Analyst II: Equivalent to a bachelor’s degree from an accredited four\-year college or university with major coursework in business administration, human resources management, accounting, public administration, or a closely related field; AND

Three (3\) years of professional experience performing administrative, budget, human resources, or administrative management functions, preferably in a public agency;

OR

One year (1\) year of experience at a level equivalent to County’s class of Administrative Analyst I.

When assigned to a specific functional area as noted above, previous knowledge and experience in such area is desirable.

Licenses and Certificates:

Possession of, or ability to obtain and maintain, a valid California or Nevada Driver’s License and a satisfactory driving record. SUBMIT YOUR APPLICATION

If you have any questions regarding this recruitment, contact Rachel Wallick in Human Resources at rachel.wallick@edcgov.us

RECRUITMENT PROCESS

The Human Resources Department will screen all applications to identify qualified candidates. After screening, qualified candidates will be referred to the next step and notified of all further procedures applicable to their status in the recruitment process.

A written exam (pass/fail and ranking) will be utilized to determine an applicant's ranking and placement on the eligibility list. The examination has been tentatively scheduled for 5/1/2026. If it is determined that you meet the minimum qualifications and are therefore eligible to participate, you will be notified by email at least one week prior to the examination.

If you have taken this examination from greater than six (6\) months but within twelve (12\) months prior to the scheduled date of the examination, you may elect to transfer that examination score or sit for the examination again; you must contact Human Resources prior to the scheduled exam date to request that your previous score be transferred.

A transferred examination score does not guarantee passing the current examination administration. Examination pass points are set in accordance with the EEOC Uniform Employee Selection Guidelines.

For more information on the recruitment process,

Based on the department's needs, the selection procedures listed above may be modified. All candidates will be notified of any changes in the selection procedures.

ADDITIONAL INFORMATION

The County of El Dorado is recruiting applicants for Administrative Analyst I/II. This recruitment will establish a list to fill current and future full\-time, part\-time, limited\-term, and extra help vacancies for at least three (3\) months in Placerville, CA. In accordance with the Personnel Rules 1103\.1 and 1105\.1, an extra help or limited term employee may be transitioned into a regular employee if the department in which the employee works has a vacant allocated position for the same classification as held by the extra help or limited term employee and the appointing authority requests such transfer.

If you are interested in the position of Administrative Analyst I/II within any County department, please submit your application.

We currently have the following vacancies:

* Two (2\) full\-time vacancies in the Health and Human Services Agency \- Facilities Division, located in Placerville, CA

* One (1\) full\-time vacancy in the Auditor\-Controller Office, located in Placerville, CA

* One (1\) anticipated full\-time vacancy in the Chief Administrative Office, CDFA Division, located in Placerville, CA

HHSA Facilities Ideal Candidate Statement

The ideal candidate for the HHSA Facilities Administrative Analyst role is a dependable, detail\-oriented professional with experience supporting facility operations and coordinating daily

logistical needs. They are skilled at assisting with office moves, space planning, furniture and equipment coordination, and building access support. The role requires someone comfortable with

hands\-on physical tasks\-such as lifting and moving equipment or furnishings\-while maintaining strong organizational and problem\-solving skills.

They demonstrate sound judgment, clear communication, and the ability to evaluate issues and implement practical solutions. The ideal candidate works effectively with Agency programs, County

partners, and vendors to ensure safe, functional, and compliant work environments. They are adaptable, solution\-focused, and committed to providing responsive, high\-quality support to HHSA

staff across Agency worksites.

HHSA Facilities Position Overview

The Facilities Administrative Analyst plays a central role in HHSA's facility operations, ensuring that Agency worksites are safe, functional, and aligned with organizational needs. This position

assists with facility moves, space planning, office redesigns, and furniture procurement, while coordinating building needs and evaluations with internal programs, County departments, and

external partners.

The Analyst conducts a variety of analytical and operational studies regarding departmental and programmatic activities, evaluates alternatives, makes recommendations, and assists with

implementation of procedural, administrative, and/or operational changes after approval. They coordinate building security protocols in partnership with law enforcement and security vendors,

support access control systems and emergency response planning, respond to after\-hours security alarm calls at HHSA buildings as assigned, and assist in coordinating maintenance, janitorial services, HVAC functions, and other critical facility operations. Additional responsibilities include ensuring compliance with safety standards, ADA requirements, and regulatory guidelines. The Analyst assists with inventory and tracking of equipment and furniture, coordinates equipment purchases and deployments, provides technical assistance to others on administrative and analytical matters, conducts ergonomic evaluations, and has the ability to assess workspaces, identify concerns, and provide clear, practical recommendations. Strong communication and a positive, solution\-focused approach are essential.

Auditor\-Controller Ideal Candidate Statement

The ideal candidate will bring strong analytical skills and a solid foundation in governmental finance. This individual should have experience reviewing and approving financial transactions and preparing or analyzing journal entries. The candidate would also have experience reconciling bank accounts, trust funds, or other similar financial records. This candidate would be required to have the skills necessary to interpret government codes, County policies, and regulatory requirements as they relate to financial operations. Said candidate would also be able to apply such governmental regulatory requirements when writing correspondence, drafting guides, or developing procedures. They will approach their work with attention to detail, sound judgment, and a commitment to supporting the Auditor\-Controller’s role in safeguarding public resources.

Chief Administrative Office \- CDFA Ideal Candidate Statement**The ideal candidate for the CDFA Analyst position is detail\-oriented with a foundation in accounting or finance. They demonstrate solid analytical skills, a commitment to accuracy, and the ability to interpret financial data to support sound decision\-making. This candidate is comfortable working with Excel and financial software, can learn new systems quickly, and approaches complex tasks with curiosity and persistence.

They work well independently and collaboratively, manage multiple deadlines effectively, and demonstrate a high level of integrity in handling sensitive fiscal information. Above all, the ideal candidate is eager to grow, receptive to feedback, and committed to supporting the team’s financial operations through reliable, efficient, and proactive work.

Prior to conditional job offer, candidates in law enforcement departments will undergo a thorough background investigation.

The County of El Dorado is an Equal Opportunity Employer and encourages applicants from diverse backgrounds to apply.

As required by Internal Revenue Service Publication 1075, individuals in positions that have access to Federal Tax Information (FTI), will be subject to a background investigation and a criminal history check. In addition, individuals hired into positions that have access to FTI will be re\-investigated at least once every five (5\) years.

Many job classifications require pre\-employment medical screening. Depending on the job classification, medical screening may include drug testing; a positive test may result in the revocation of an employment offer.

Not just rustic mining towns and historic sites \- Today El Dorado County is a year\-round vacation destination overflowing with outdoor adventure, inviting agritourism locations, enriching family activities, and a proud Gold Rush history.

Escape the traffic and smog because El Dorado County is just:

40 miles to Downtown Sacramento

50 miles to Sacramento International Airport

129 miles to San Francisco

Here area few of the many activities and events available throughout El Dorado County:

Hiking, Camping, Fishing, Boating, and Watersports

Skiing and Snowboarding

Live Music and Music Festivals

Local Craft Breweries and Wineries

El Dorado County Fair

Placerville Speedway Races

Farm to Fork Restaurants

Small Business Shops

Employees that are buying a home in El Dorado County may qualify for down payment assistance.

The County of El Dorado participates in the E\-Verify program to confirm employment eligibility. If hired, the information you provide on your Form I\-9 will be used to verify your authorization to work in the United States.

Learn more:

E\-Verify Notice of Participation*

Right to Work*