Administrative Assistant - Orlando

Ardaman \& Associates, Inc. is one of the largest geotechnical engineering and materials testing consulting firms in the Southeastern U.S. Over our history, we have worked on more than 150,000 projects throughout the Southeast, the U.S., and worldwide. This vast list of project experience includes services for virtually every type of public and private client associated with industrial, commercial and infrastructure projects.

Ardaman has the following opportunity available: ADMINISTRATIVE ASSISTANT

Position Summary:

Full\-time, on\-site Administrative Assistant based in Ardaman’s Orlando office. Provides administrative and document‑production support to engineering and administrative staff, producing accurate, professional technical reports, proposals, invoices, and related deliverables while supporting office operations and project workflows. Essential Job Functions:

• Prepare, format, proofread, and finalize technical reports and proposals containing numeric data, equations, tables, and figures; ensure correct punctuation, grammar, and consistent professional layout. (Frequent keyboard/computer use.)
• Produce and edit complex documents in Microsoft Word using custom headers/footers, tables, multi\-column layouts, bulleted lists, and embedded graphics.
• Create and maintain Excel spreadsheets for data tracking, calculations, and reporting.
• Prepare, copy, collate, bind, and distribute printed documents; manage printing and finishing tasks. (May require standing for portions of the work.)
• Operate and maintain office equipment (copiers, printers, binding machines); load paper and supplies; perform light troubleshooting. (Occasional bending and stooping.)
• Perform accurate data entry and maintain electronic and paper filing systems.
• Coordinate meetings (room reservations, materials) and arrange travel itineraries (flights, lodging, ground transportation); prepare related documentation.
• Use Outlook and Teams for calendar management, internal communication, and meeting coordination.
• Learn and apply custom reporting software to support project deliverables and quality control.
• Prioritize workload, manage multiple tasks simultaneously, meet deadlines, and work both independently and collaboratively.

Required Qualifications:

• At least three (3\) years of secretarial or administrative experience.
• Typing speed of 50\+ words per minute with high accuracy.
• Demonstrated experience producing technical documents containing numeric data, statistics, and specialized formatting; adept at using custom headers/footers, tables, multi\-column layouts, bulleted lists, and embedded graphics.
• Proficient with Microsoft Office 365 (Word, Excel, Outlook, and Teams) and Adobe PDF Software.
• Strong document formatting skills and solid spreadsheet capabilities (data entry, formulas, basic analysis).
• Highly organized with the ability to prioritize tasks and manage workload independently.
• Quick learner, self\-motivated, and adaptable to new or proprietary software tools.
• Excellent written and verbal communication skills and a collaborative team approach.

Preferred Qualifications:

• Experience working in engineering, architectural or construction office environments.

Physical Requirements:

• Regular use of a computer and office equipment; frequent keyboarding.
• Ability to stand, bend, stoop, and lift/move light materials occasionally when preparing printed materials and handling office supplies.

Work Environment / Environmental Factors:

• Standard indoor office environment at Ardaman’s Orlando office. This is an on\-site role; remote work is not available.
• Typical schedule: Monday–Friday, 8:00 a.m.–5:00 p.m., with a one\-hour unpaid lunch break. Occasional overtime may be required to meet deadlines.

Additional Information:

• Full\-time, hourly position.

We offer a comprehensive benefits program including medical, dental, vision, life insurance, paid time off, 401(k) with company match, and much more.

We are proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Ardaman is a wholly owned subsidiary of Tetra Tech, who is a VEVRAA federal contractor and we request priority referral of veterans. Ardaman is a Drug Free Workplace.

We invite applications from all interested parties. No agencies.

Learn about Ardaman and explore our open positions at www.ardaman.com

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