Executive Operations Admin

Executive Operations Admin (Founder’s Right Hand)

Edifi Coaching \& Consulting — Lakeland, FL

The Opportunity

This is not a traditional admin role.

Edifi Coaching \& Consulting partners with small businesses to help them grow, scale, and operate at a higher level. Today, that includes a medical spa, a tower services contractor, an escape room, income\-producing real estate, and additional portfolio companies.

As we continue to expand, the Founder is at capacity.

We are looking for a high\-agency operator who can step in as an Executive Operations Admin—someone who brings order, leverage, and follow\-through across multiple businesses, and becomes a true force multiplier to the Founder.

If you are the kind of person who naturally organizes chaos, anticipates needs, and takes ownership of outcomes—not just tasks—this role will feel like a perfect fit.

What This Role Actually Is

You will function as the operational extension of the Founder.

Your job is not to “help with tasks.” Your job is to increase output, reduce friction, and ensure execution happens consistently across multiple priorities.

At a high level, you will:

• Turn ideas and conversations into
organized execution
• Manage and prioritize
open loops, projects, and commitments
• Bring structure to
communication, workflows, and systems
• Own follow\-through so nothing important falls through the cracks
• Create leverage by helping the Founder stay focused on
highest\-value work

What Success Looks Like (First 3–6 Months)

• The Founder’s inbox is
organized, triaged, and actionable
• Calendar is
intentionally time\-blocked around priorities
• Open loops are tracked, visible, and consistently driven to completion
• A clear
project and workflow system is in place and actively used
• Multiple businesses are operating with
more structure, clarity, and momentum
• The Founder is spending more time in
high\-leverage work, not chasing details

Core Responsibilities

* Inbox \& Communication Management: Draft, organize, and respond where appropriate; ensure clarity and follow\-through

* Calendar \& Priority Management: Align time with strategic priorities; protect focus time

* Project \& Task Management: Build and maintain systems to track initiatives across multiple companies

* Operational Support Across Portfolio: Assist with invoicing, tracking, coordination, and administrative systems

* Basic Financial Oversight: Support bookkeeping, reporting, and organization (QuickBooks experience is a plus)

* Systems \& Automation: Build and improve workflows using tools like Google Workspace, Zapier, forms, and AI

* Documentation \& SOP Creation: Capture processes and help build scalable systems

* Problem Solving: Identify inefficiencies and proactively implement better solutions

Who This Role Is For

You will thrive here if you are:

* High Ownership: You don’t wait to be told—you take initiative and close loops

* Organized by Nature: You instinctively bring structure to messy situations

* Calm Under Pressure: You can handle multiple priorities without getting overwhelmed

* Detail\-Oriented \+ Big Picture Aware: You manage details while understanding why they matter

* Tech\-Savvy: Comfortable learning and using tools quickly

* Process\-Minded: You enjoy building systems that make things run better

* Direct Communicator: Clear, professional, and comfortable with candid conversations

* Growth\-Oriented: You want to be pushed, improve, and take on increasing responsibility

What You’ll Likely Enjoy About This Role

• High level of
trust and autonomy
• Direct exposure to
multiple businesses and industries
• Opportunity to grow into
Operations Manager or Chief of Staff–type role
• A fast\-moving environment where your work
actually matters
• The ability to build systems from the ground up and see real impact

What You Should Know Going In

• This is a
high\-ownership role, not a clock\-in/clock\-out job
• Priorities will shift—you’ll need to
adapt quickly and think independently
• You’ll work closely with a Founder who is
direct, fast\-paced, and highly focused on results
• We value
clarity, accountability, and execution—not bureaucracy

This is a great fit for someone who wants to build something meaningful, not just complete assigned tasks.

Qualifications

Required:

• 3\+ years in operations, executive support, or similar roles
• Strong organizational and communication skills
• Ability to manage multiple priorities and follow through consistently
• Comfort with technology and learning new tools quickly

Preferred (but not required):

• Experience with QuickBooks Online (or similar)
• Experience supporting multiple businesses or departments
• Familiarity with automation tools (Zapier, forms, integrations)
• Early adoption mindset toward AI tools (ChatGPT, Claude, etc.)

Compensation \& Structure

* $52,000\+ base salary, with flexibility based on experience and capability

• Performance\-based growth and compensation opportunities
• Hybrid role \- In\-person / Remote\-work (Lakeland, FL area required; in\-person collaboration expected)

Hiring Process

We take this hire seriously. The process includes:

• A short self\-assessment
• Video response \- one\-way video interview
• Workstyle assessments \- DISC, Working Genius, Strengths Finder, etc
• Final In\-person nterview

We are looking for someone who leans in, takes initiative, and sees this as an opportunity—not just a job.

Final Note

If you’ve ever thought, “I could run this operation better if I just had the opportunity,” this may be your seat.

Next Step

Apply and complete the first step in the process. We’re looking forward to meeting you.

Pay: $52,000\.00 \- $62,000\.00 per year

Benefits:

• Flexible schedule
• Paid time off

Application Question(s):

• Do you live within a 30\-minute drive of downtown Lakeland, FL?
• Do you have 5\+ years of experience in an administrative, operations, or executive support role?
• Have you directly supported a business owner, executive, or senior leader in a prior role?
• Have you been responsible for managing a calendar, inbox, and task list for another person in a professional setting?
• Have you used any of the following in a work environment: QuickBooks Online, project management software (Asana, ClickUp, etc.), or workflow/automation tools (Zapier, JotForm, etc) ?

Work Location: In person