Purchasing Assistant (Part-Time)

Description

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The Coral Springs Police Department has a diverse workforce, with an authorized strength of 230 police officers and over 99 civilian members, who are dedicated to providing the highest level of professional service to our citizens, businesses and the visitors we serve. We are nationally accredited, as an Accreditation with Excellence Agency in both Law Enforcement and Communications, through the Commission on Accreditation for Law Enforcement Agencies (CALEA) as well as a Meritorious Agency at the state level through the Florida Commission for Law Enforcement Accreditation (CFA).

This level of service has allowed Coral Springs to enjoy one of the lowest crime rates in Florida for cities with a population of over 100,000 residents. By incorporating a number of problem solving initiatives throughout the community, such as the Burglary Enforcement And Reduction Unit, the Make a Call Make a Difference community crime campaign and having a School Resource Officer in every public school, our staff is committed to the City of Coral Springs' mission statement: to be the premier city in which to live, work and raise a family.

For more information on our City and Police Department, please visit the following sites:

Coral Springs Police Department Employment Information: https://www.joincspd.com

Coral Springs Police Department website: https://www.coralsprings.org/Government/Departments/Police

Coral Springs Police Department Facebook Page: facebook.com/coralspringspolice

Coral Springs Police Department Instagram: instagram.com/coralspringspd

Examples of Duties

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Under direct supervision, the purpose of the position is to assist the administrative functions of purchasing, and coordinate the receiving of commodities and supplies for all divisions. Employees in this job classification function at entry level to aid in maintaining vendor relationships for the continuous supply of quality products. Work includes maintaining basic commodity buying, records and reports, weekly and monthly product updates, and product inventory reports.

• Assists in the operational functions of purchasing, stocking and distributing commodities and supplies for the Police Department.
• Receives and prepares special shipments, UPS and Freight shipments; notifies specific departments of delivery.
• Prepares and submits purchase requisitions.
• Prepare travel authorization and registration forms.
• Aids in maintaining vendor relationships for the continuous supply of quality products.
• Outfit uniforms for uniform personnel.
• Completion of dispositions for uniforms and equipment.
• Maintains records and reports, weekly and monthly product updates, and product inventory reports.
• Maintains complex filing systems within the division.
• Maintains active communication with the Purchasing division staff to define required tasks that will support departmental administrative functions.
• Participates in current and new product reviews to determine appropriate product purchasing, distribution, and development.
• Performs administrative support duties, e.g., data entry, and records maintenance.
• Reviews information for product procurement.
• Perform inventory and purchasing software conversions as needed.

Typical Qualifications

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High School Diploma or GED. Two (2\) to three (3\) years experience in the administrative support functions of purchasing, accounting, inventory or related field; or an equivalent combination of education, training, and experience.

Supplemental Information

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Physical Requirements

The work is medium work which requires exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Examination Process

The following includes all steps required to process for the position. Continuing with each step of the process is contingent upon successfully completing the previous step. Candidates can be dismissed at any point throughout the consideration process. Communication regarding scheduling and updates will be posted to your governmentjobs.com account, please check your account regularly.

• Apply via our online application
• Formal Interview
• Computerized Voice Stress Analysis Examination and Fingerprints
• Extensive Background Investigation
• Post\-Offer Drug Test
• Completion of 12\-month probationary period

Knowledge, Skills and Abilities

• Knowledge of generally accepted standard purchasing principles, established procedures, departmental guidelines, and regulatory requirements applicable to the work.
• Ability to understand and follow written and oral instructions.
• Ability to utilize vendor catalogues, commercial registers, directories, office files and other recourses for the procurement of goods.
• Ability to perform routine mathematical computations and tabulations accurately and efficiently as they relate to purchasing.
• Ability to read, update, and maintain various records and files.
• Ability to access, operate, and maintain various software applications.
• Ability to clearly communicate information both verbally and in writing.
• Ability to operate basic office equipment, e.g., computer terminals, printers, copy machines, telephone systems, facsimile machines.
• Skill in operating a pallet jack and forklift safely.
• Must demonstrate behaviors that support the City's Mission, Vision and Core Values. The
VISION is to be the premier community in which to live, work, and raise a family. The City's MISSION is to provide an innovative, sustainable, high\-performing organization that strives to make decisions and measure progress based on economic, social, and environmental factors improving the quality of life for the residents, businesses, and visitors of the diverse community we serve. The CORE VALUES include Teamwork, Respect, Accountability, Innovation, Leadership, and Superior Service.
• Required conduct is to be ethical and fair while representing the City. Must be responsible to adhere to all workplace policies that support ethical business practices and standards of conduct including, but not limited to, polices on Gifts, Conflict of Employment, Discipline, Drug Free Workplace, Employment of Relatives, Formal Grievances, Anti\-Harassment, Posting of Job Vacancies, Equal Employment Opportunity, Political Activity, and Recruitment and Selection.
• Ability to establish and maintain effective working relationships with the general public, coworkers, elected and appointed officials, and members of diverse cultural and linguistic backgrounds regardless of race, color, religion, age, gender, ethnicity, disability, sexual orientation, marital status or political affiliation.

* This is a designated "Recovery" classification in the City's Emergency Operations Plan and will require the employee occupying this position to work for declared emergencies. Completion of appropriate level of National Incident Management System (NIMS) training is mandatory within one year of employment.

The Coral Springs Police Department is firmly committed to offering an equitable, drug\-free work environment. We do not discriminate in any employment related decisions on the basis of race, color, religion, national origin, sex, age, disability or other similar factors that are not job\-related. This commitment is practiced in all aspects of our personnel policies, programs, practices, recruitment, examination, appointment, training, promotion, retention and other related activities. When requested, the Coral Springs Police Department will make reasonable accommodations for individuals with disabilities. Please contact the Human Resources Unit atpoliceemployment@coralsprings.orgif special assistance is needed.