Job Summary
We are seeking an energetic and highly organized Administrative Professional to support our maintenance company’s daily operations. This vital role involves managing office functions, coordinating communication, and ensuring smooth administrative workflows. The ideal candidate will be proactive, detail\-oriented, and possess excellent multitasking skills to help keep our maintenance services running efficiently and effectively. This paid position offers an exciting opportunity to be a key part of a dynamic team dedicated to delivering top\-notch maintenance solutions.
Responsibilities
- Manage multi\-line phone systems, directing calls accurately and providing exceptional customer support
- Handle scheduling, calendar management, and appointment setting for maintenance crews and management staff
- Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents and records
- Assist with work order management soft wear
- Support office management tasks such as relaying tech notes \& photos for the clients
- Proven office experience ( construction \& maintenance offices ) with strong clerical skills and familiarity with general office management practices
- Proficiency in CRM's, Microsoft Office (Word, Excel, Outlook), and Google Workspace applications
- Excellent organizational skills with the ability to prioritize tasks effectively in a fast\-paced environment
- Strong typing skills and computer literacy to handle data entry and document proofreading accurately
- Bilingual abilities are preferred to assist diverse client needs and enhance communication
- Previous personal assistant or administrative experience in a maintenance or service\-related setting is a plus
- Dental insurance
- Health insurance
Qualifications
Join us to be part of a vibrant team that values dedication, efficiency, and excellent customer service. This role provides an engaging environment where your organizational talents will directly contribute to the success of our maintenance operations!
Pay: Up to $35,000\.00 per year
Benefits:
Work Location: Remote