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POSITION PROFILE
Position Title:
Administrative Assistant Exemption Status:
Non\-Exempt EEO\-1 Classification: Immediate Supervisor:
President \- Live Productions Division:
Live Production Location:
Los Angeles
ABOUT US
The Solotech team is comprised of more than 2,000 people passionate about audiovisual and entertainment technology, driven by the same ambition: to deliver spectacular experiences worldwide. As a global leader in live productions, systems integration and virtual technology, Solotech offers competitive benefits, a collaborative and inspiring work environment, and development opportunities in nearly 20 locations across America, Canada, Europe and Asia. If you want to be part of a unique story that has been shining for over 45 years, we invite you to join us! SUMMARY OF THE POSITION
The Administrative Assistant will provide a full range of administrative support to the Los Angeles operation. PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS
- Support the Los Angeles team with scheduling, creating meetings, travel arrangements, lunch orders
- Answering and transferring phone calls when needed
- Assist to maintain a running list of tasks including emails and phone calls
- Maintain calendar of the Los Angeles meeting rooms, studio, and customer visits
- Organizing and assisting with expense reports for key Los Angeles employees
- Interfacing with management and other personnel and other Solotech offices
- Maintain appropriate levels of office, studio, and breakroom supplies
- Maintain a record of all office \& operational equipment leases
- Assist with coding of Studio and Kodak Building invoices
- Assist with scheduling maintenance and/or service of office and operational equipment
- Timekeeping across Los Angeles, and supporting other offices timekeeping when needed
- Post\-secondary education in office administration or any relevant training or experience
- Two (2\) to Five (5\) years of administrative experience
- Experience in the industry (an asset)
- Advanced knowledge of Microsoft Office software packages
- Demonstrating excellent skills to approach customer (internal \& external)
- Excellent communication skills
- Excellent relational and organizational skills
- Demonstrate thoroughness and attention to detail
- Resourcefulness and autonomy
- A high degree of discretion and confidentiality is required
- Demonstrate initiative and tact
- Working autonomously and prioritizing work activities
- Continually: Sit, walk, speak, and hear
- Continually: Type, write, and read
- Occasionally: Stand, carry, lift push, and reach up to 15 lbs.
- Time will be spent both in an office and remote settings.
- Work hours may vary depending on deadlines and the needs of the Company.
- Typical workweeks are the standard 40 hours.
- Environment may be fast paced and stressful.
REQUIREMENTS OF THE OF THE POSITION
Requirements:
Knowledge:
Physical Requirements:
This is not an all\-inclusive list but is intended to give an overview of the requirements for this position. Reasonable accommodation will be provided under appropriate circumstances and in accordance with applicable law. While performing the duties of this job the employee is regularly required to:
Work Requirements:
Physical Work Environment:
While performing the duties of this job, the employee regularly works in an office setting. This job may involve occasional exposure to some disagreeable elements such as dust, noise, heat, cold, etc. Accidents are improbable other than minor injuries. Environment may be fast paced at times.