Executive Assistant

Overview

We are seeking a dynamic and highly organized Executive Assistant to join our team! This vital role offers an exciting opportunity to support senior leadership and contribute to the smooth operation of our office environment. As an energetic and proactive professional, you will be the backbone of daily administrative functions, ensuring efficiency, professionalism, and excellent communication across all levels of the organization. Your expertise in office management, multitasking, and customer service will help foster a productive and welcoming workplace.

Responsibilities

• Manage complex calendars, schedule appointments, and coordinate meetings for executives with precision and attention to detail.
• Handle incoming calls using multi\-line phone systems with professionalism, demonstrating excellent phone etiquette and customer support skills.
• Perform data entry, filing, and document proofreading to maintain accurate records and ensure clarity in all communications.
• Support office operations by overseeing front desk duties, including greeting visitors, managing mail distribution, and maintaining a tidy reception area.
• Utilize computer skills across Microsoft Office Suite and Google Workspace to prepare reports, presentations, and correspondence efficiently.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to support financial recordkeeping.
• Provide personal assistance to executives as needed, including travel arrangements, calendar management, and task prioritization.

Requirements

• Proven experience in office management or administrative roles with strong clerical skills.
• Bilingual abilities are highly desirable to facilitate communication with diverse clients and team members.
• Demonstrated proficiency in computer literacy, including Microsoft Office applications (Word, Excel, PowerPoint), Google Workspace tools, data entry, and typing skills.
• Excellent organizational skills with the ability to multitask effectively in a fast\-paced environment.
• Prior experience as a receptionist or medical/dental receptionist is a plus; familiarity with front desk operations is essential.
• Strong customer service orientation combined with professional phone etiquette and support skills.
• Knowledge of office equipment such as multi\-line phones, fax machines, printers, and filing systems.
• Ability to handle confidential information discreetly while maintaining high levels of accuracy through proofreading and data management.
• Time management skills that enable prioritization of tasks efficiently throughout the workday. Join us in this rewarding role where your organizational talents will make a real impact! We value energetic professionals eager to support leadership while fostering a positive office atmosphere. If you thrive on multitasking, excel at communication, and are committed to delivering exceptional service—this is the perfect opportunity for you!

Job Types: Full\-time, Internship

Pay: $95,000\.00 \- $145,000\.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: Hybrid remote in Austin, TX 78723