Data Entry Clerk

River Valley Co\-op Our Mission: River Valley Co\-op staff members are all empowered ambassadors for our cooperative’s mission of creating a just marketplace that nourishes the community.

Cooperative values and the larger cooperative movement inspire us to work together for a more sustainable and just future. As a team, we work to leverage our grocery retail's economic impact for positive social change in the food system, our environment, and our community. We are committed to social justice and developing our anti\-racism and multicultural skills throughout our organization.

Our cooperatively\-owned business values working together in partnership with our local food producers, other vendors and service providers, community organizations, employees, and our customers to serve our community food needs in ways that sustainably support our mutual needs and aspirations. We prioritize building and sustaining our business operations capacity to generate positive impacts for our employees, business partners, customers, local economy, the common good of our community, and the environment.

Our friendly store operations specializing in fresh, local, organically grown, and natural foods, builds community resilience and grows our local economy. We work hard and have fun doing it, act with honesty, kindness, and respect, and strive to improve every day.

Position: DATA ENTRY CLERK

Requires open availability, including evenings and weekends.

Status: Reports to the Category Assistant Manager \- Perishables

Pay Level: II, non\-exempt.

Purpose: To support the Produce Department and Category Assistant Manager – Perishables by ensuring accurate, timely, and consistent data entry and maintenance within the Point of Sale (POS) system.

The Data Entry Clerk is a detail\-oriented and highly organized team member responsible for entering, updating, and auditing product and pricing data, with a primary focus on supporting the Produce Department and Category Assistant Manager – Perishables.

This role focuses on maintaining item accuracy, pricing integrity, and cost data, allowing department teams to operate efficiently and meet margin and merchandising goals. The position plays a critical behind\-the\-scenes role in supporting daily store operations through strong attention to detail and reliable execution.

This role is ideal for someone who:

• Thrives in routine, detail\-focused work
• Is comfortable working with spreadsheets, systems, and data
• Can manage recurring deadlines and time\-sensitive updates
• Communicates effectively with department and category leadership
• Is adaptable in a fast\-paced grocery retail environment

Responsibilities

DATA ENTRY \& POINT OF SALE MAINTENANCE

• Update pricing, cost changes, and item details based on invoices, vendor catalogs, and department direction.
• Regular delivery of costing information to Senior Fresh department managers to facilitate accurate retail updates.
• Maintain accuracy of produce and perishable item files, including scale integration where applicable.

PRICING \& COSTING ACCURACY

• Monitor invoices and vendor communications to ensure current and accurate cost data.
• Audit item pricing and cost data regularly to ensure consistency and accuracy.
• Ensure packaging and additional costs are reflected appropriately in item setup.
• Update Department Order guides with vendor cost info weekly.

REPORTING \& DEPARTMENT SUPPORT

• Generate and maintain spreadsheets for yield testing, costing, and margin tracking.
• Support the Produce and Category teams with data requests and reporting needs.
• Help identify discrepancies or inconsistencies and escalate as needed.
• Run weekly reports for Fresh Departments and Category Leadership.
• Review and correct the Fresh Department Shrink reports weekly.

COLLABORATION \& COMMUNICATION

• Work closely with Fresh Department leadership and the Fresh Category Assistant Manager to prioritize tasks.
• Coordinate with other Category Management staff to ensure consistency and accuracy.

SYSTEM \& ORGANIZATION

• Maintain organized records and documentation for data entry processes.
• Follow established SOPs and contribute to improving data workflows where applicable.
• Ensure high levels of confidentiality regarding pricing, cost, and vendor information.

ALL STAFF DUTIES

• Uphold all Co\-op policies and procedures.
• Maintain a positive, collaborative attitude.
• Support Co\-op values, including community, equity, and sustainability.
• Attend and participate in department and storewide meetings.
• Perform other tasks assigned by the Category Assistant Manager.

ESSENTIAL

• 1\+ year of experience in data entry, administrative support, or retail systems work.
• Strong proficiency in Microsoft Office and Google Suite.
• High attention to detail and accuracy.
• Strong organizational and time management skills.
• Ability to manage repetitive tasks with consistency and focus.
• Ability to meet weekly deadlines and time\-sensitive updates.
• Comfortable working independently with clear direction.
• Ability to communicate clearly with team members across departments.
• Commitment to maintaining confidentiality.

FUNCTIONAL

• Ability to sit and work at a computer for extended periods.
• Repetitive use of hands for typing and data entry.
• Ability to lift up to 50 lbs. as needed.

PREFERRED

• Familiarity with Point of Sale (POS) systems, pricing systems, or inventory processes.
• Understanding of margin, costing, or pricing structures.
• Natural and local foods (retail, wholesale).
• The ability to speak Spanish, French, or Swahili is a plus.

River Valley Co\-op is an equal opportunity employer encouraging excellence through diversity.