Administrative Assistant

Administrative Coordinator

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Company Description

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The Center for Health Care Strategies (CHCS) is a policy design and implementation partner devoted to improving outcomes for people enrolled in Medicaid. We connect people and ideas to spark insights, build expertise, strengthen leadership, and spread innovations. Across sectors and disciplines, we support our partnersto make more effective, efficient, and equitable care possible. The passion, expertise and creativity of CHCS’ staff make our work possible. We are dedicated to building a workplace that values the perspectives of and provides a sense of belonging to all individuals.

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Position Overview

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CHCS is seeking a proactive and highly detail\-oriented candidate to serve as an Administrative Coordinator for multiple projects across various teams. This full\-time, non\-exempt, junior\-level position will perform the administrative tasks involved with various initiatives and will support mid\- and senior\-level professionals.

The position reports directly to a senior\-level manager and is based in the CHCS office, near Princeton, NJ. Local candidates are desired; remote candidates located outside of NJ/NY/PA will be considered but will be required to travel to the home office from time to time, in addition to the position’s regular travel responsibilities.

Primary Responsibilities \- Position responsibilities include, but are not limited to: *Program Administrative Support for Management and Program Staff*

• Manage appointments and scheduling of internal and external meetings across numerous team members, multiple projects, and external partners.
• Manage Senior\-level manager’s calendar; anticipate and resolve any potential scheduling conflicts.
• Develop and maintain team\-facing documents (e.g., team meeting agendas, team staffing trackers, etc.)
• Manage travel and prepare travel itineraries forteam members.
• Support project communications, such as updating online content and managing logistics for webinars under project staff direction.
• Maintain electronic contact distribution lists for multi\-state initiatives and key constituencies.
• Modify PowerPoint presentations for internal and external audiences.
• Provide back up support to other administrative staff as assigned.
• Additional administrative tasks as assigned.

*Meeting Coordination*

• Plan and execute internal and external CHCS meetings, site visits, and other events to convene and inform project teams. This includes, but is not limited to, management of registration processes and the preparation and assembly of meeting materials (i.e. invitations, presentations, resource materials, name tags, tent cards, thank you notes).
• Work closely with the Travel and Conference Coordinator to ensure all travel and meeting logistics are within the project budget.
• Occasional domestic travel may be required.

Core Competencies

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• Ability to organize, plan, and execute responsibilities in a detail\-oriented fashion across multiple projects within established timeframes and thrive in a fast\-paced environment.
• Ability to multi\-task, prioritize, and work independently with little supervision and to work within a team.
• Ability to anticipate the needs of program staff and act proactively.
• Strong interpersonal, communication, and writing skills.
• Proficiency with Microsoft Outlook, Word, PowerPoint and Excel.

Desired Qualifications

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• A degree from accredited college or university preferred but not required.
• A minimum of 1 – 2 years of administrative support experience.

Physical Requirements/Working Conditions

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The employee will perform job duties in a business office or business home environment. Tasks are generally carried out with no specific or unusual physical or environmental demands. This role requires the ability to operate a computer for extended periods with standard office equipment. The employee may be required to attend meetings, both on\- and offsite, via phone, videoconference or in person. We are committed to creating an inclusive workplace and will consider reasonable accommodations to assist qualified individuals with disabilities to perform the essential functions of this job.

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Salary and Compensation

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At CHCS, our employees are at the heart of everything we do. Our market\-competitive offerings include comprehensive benefits and resources to support our employees’ physical, emotional, financial, personal, career, and community wellbeing. These benefits and resources include, but are not limited to:

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plan
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Flexible Spending Accounts
• Community and Volunteer Opportunities
• Employer Assistance Program
• ….and more!

Salary Range: $46,990 \- $61,088\. The final salary offer will be determined based on various factors, including the candidate’s relevant experience, specialized skills, and responsibilities. We typically hire new team members at the introductory portion of this range to allow for future growth and progression within the role.

If you require a reasonable accommodation for a disability to complete a job application, pre\-employment testing, or a job interview, or to otherwise participate in the hiring process, please contact CHCS’ Human Resources Team at hr@chcs.org or 609\-528\-8400 (voice)/711 for TTY.

This description is not intended to limit the responsibilities of a prospective employee to the duties listed above. Responsibilities may vary based on company and individual capabilities.

The Center for Health Care Strategies is an Affirmative Action/Equal Employment Employer who provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, and any other characteristic protected by federal, state or local laws.