The Education Services Assistant provides administrative and programmatic support to the Education Services team. This position assists with office tasks, program coordination, and provides direct support in the classroom when needed to promote high\-quality learning environments, ensuring compliance with organizational policies and education standards. The role is vital in supporting the smooth and effective delivery of educational services.
Essential Duties and Responsibilities
The essential functions of this job include, but are not limited to:
Administrative Support
1\. Maintain accurate and up\-to\-date records of student attendance, assessments, enrollment, and academic progress in accordance with confidentiality standards.
2\. Assist with day\-to\-day office tasks such as data entry, photocopying, filing, etc.
3\. Assists with preparing reports, presentations, and materials for educational meetings, trainings, or evaluations.
4\. Assist in creating and altering training documentation.
5\. Support inventory and distribution of instructional materials and supplies.
Program \& Staff Support
6\. Assists educators and instructional staff with copying, organizing materials, and managing classroom resources.
7\. Assist teaching staff with classroom setup and materials preparation.
8\. Support teaching staff with the implementation of lesson plans.
9\. Support teaching staff with the monitoring of child behaviors and assist in managing transitions, routines, and group activities.
10\. Provide technical support to staff with classroom monitoring systems.
11\. Support program coordination by scheduling meetings, managing calendars, and assisting with communications.
12\. Support data collection and entry related to curriculum implementation, student performance, and compliance.
13\. Collaborate as a team with other components to develop and revise systems, policies, and procedures.
14\. Assist with service area training activities.
15\. Prepare and distribute materials for trainings, meetings, etc.
16\. Attend staff meetings, trainings, and workshops as required.
17\. Demonstrate a commitment to continuous learning and growth in early childhood practices.
18\. Substitute in the classroom as needed.
Student \& Family Support
19\. Support school or program events such as family nights, student exhibitions, etc.
Compliance \& Documentation
20\. Assist in ensuring classroom and program practices align with Head Start Performance Standards, state licensing, and agency policies.
21\. Help track compliance data such as child assessments, lesson plans, and all other monitoring.
22\. Ensure documentation meets program and regulatory standards, including confidentiality.
23\. Support internal reviews, audits, or monitoring processes as needed.
24\. Assist in preparing files and reports for licensing agencies, grant requirements, or quality assurance.
Other
25\. Perform all other work\-related duties as assigned.
Minimum Qualifications
Required
- Associate’s degree in related field.
- Or Childhood Development Associate (CDA).
- Sufficient English proficiency to comprehend both oral and written directions.
- Bachelor’s degree in related field.
- Valid driver’s license, proof of insurability, and cleared state driving record check.
Preferred
Physical Demands \& Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform these functions. While performing the duties of this position, the employee is regularly required to communicate and exchange information with others. They must be able to observe and assess their surroundings and detect any potential dangers or hazards. The noise level in the work environment is usually moderate. The employee is required to operate office productivity machinery and may be required to operate a vehicle. This position requires the employee to move about both inside and outdoors and also to remain in a stationary position for some time. They may need to position themselves in various postures and ascend/descend ramps, ladders and/or stairs. The employee must be able to move up to 40 lbs. Below is a more detailed list of physical demands and requirements for this position. While the list below is not all inclusive, it does provide an accurate representation of what is expected in this position.
PHYSICAL DEMANDS
FREQUENCY
N: Never
S: Seldom/Rarely
O: Occasionally
F: Frequently
C: Continuously
ACTIVITY DESCRIPTION
N
S
O
F
C
% of Time
Stationary Position
X
50
Must be able to remain in a stationary position for at least 50% of the time.
The percentage of these demands must add up to 100% using the frequency scale
Move, Traverse
X
50
Must be able to move/traverse about both indoors and/or outdoors for at least 50% of the time.
Moving, Positioning:
Floor\-Waist
X
30\-40 lbs. Moving, transporting, repositioning children as needed.
Moving, Positioning:
Waist\-Shoulder
X
30\-40 lbs. Moving, transporting, repositioning children as needed.
Moving, Positioning:
Shoulder\-Overhead
X
10 lbs. Accessing storage cupboards.
Transporting
X
30\-40 lbs. May need to transport a child to safety.
Pushing/Pulling
X
30 lbs. force. Moving food carts, arranging classroom or office furniture.
Positioning Self
X
Caring for children in various scenarios and environments, ex: in/around/on top of/underneath play equipment. Cleaning classroom and equipment.
Twisting Trunk
X
Playing with children, cleaning.
Twisting Neck
X
Playing with children, cleaning.
Cervical Forward Flexion (Bending Neck)
X
Interacting with children, classroom or office cleaning.
Operational Activities
X
Controls machinery or equipment, operates a vehicle, typing, gives classroom lessons, playing with children.
Reaching Forwarding
X
Leading children’s activities, completing office tasks.
Reaching Below Waist Level
X
Leading children’s activities, completing office tasks.
Reaching Above Shoulder
X
Using storage cabinets
Vibratory Tasks
X
Use of machinery or equipment
Communication, Information Exchange
X
Talking with children and co\-workers, listening to children and co\-workers.
Ascension/Descension
X
May need to climb playground equipment to retrieve children, may need to climb playground equipment.
ENVIRONMENTAL CONDITIONS
FREQUENCY
N
S
O
F
C
Exposure to Weather
X
Extreme Cold
X
Extreme Hot
X
Wet and/or Humidity
X
Proximity to Moving Mechanical Parts
X
Exposure to Explosives
X
Extreme Noise Intensity
X
Confined Spaces
X
Exposed Heights
X
Exposure to Electricity
X
Exposure to Toxic/Caustic Chemicals
X
Exposure to Radiation
X
Frequency Guidelines
N (Never): 0% of the time
Never
S (Seldom/Rarely): 1\-10% of the time
Maximum of 1 activity or exposure per hour
O (Occasionally): 11\-33% of the time
Maximum of 1 activity or exposure per 3 minutes
F (Frequently): 34\-66%
Maximum of 21\-40 activities or exposure per hour
C (Continuously): 67%\+ of the time
Maximum of 1 activity or exposure per minute
Note
This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job\-related instructions and to perform any other job\-related duties requested by any person authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.
Equal Opportunity Employer
In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex (including gender identity and sexual orientation), disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA.
Persons with disabilities who require alternative means of communication for program information (e.g., Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800\) 877\-8339\. Additionally, program information may be made available in languages other than English.
To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD\-3027\) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866\) 632\-9992\. Submit your completed form or letter to USDA by:
(1\) mail:
U.S. Department of Agriculture
Office of the Assistant Secretary for Civil Rights
1400 Independence Avenue, SW
Washington, D.C. 20250\-9410; or
(2\) fax:
(202\) 690\-7442; or
(3\) email:
program.intake@usda.gov
This institution is an equal opportunity provider.