Part-Time Administrative Assistant / Client Coordinator – Wedding & Event Floral Studio

Location: Bergen County New Jersey

Position Type: Part\-Time

We are a boutique floral design studio specializing in weddings and events, currently seeking a Part\-Time Administrative Assistant / Client Coordinator to support daily operations, client communications, and event coordination.

This role is approximately 20 hours per week. Monday and Tuesday are required, with the option to work Wednesday or Thursday. Typical hours are 9:00 AM – 3:00 PM.

Our studio is home\-based, so we are looking for someone who is organized, self\-motivated, detail\-oriented, and comfortable working in a small, creative environment.

Key Responsibilities

• Provide
administrative support and customer service to clients and vendors via email and phone
• Manage
calendar scheduling, consultations, and appointments
• Prepare
proposals, contracts, and event documentation
• Maintain
client records, CRM/database management, and data entry
• Organize and manage
digital files, folders, and project documents
• Assist with
photo libraries, inspiration boards, and content organization
• Create
invoices, track payments, and update client accounts
• Order office and studio supplies and support daily operations
• Assist with
event coordination logistics across multiple active projects

Qualifications

• 1\+ year of experience in
administrative assistant, office assistant, or coordinator role
• Strong
organizational, multitasking, and time management skills
• Proficiency in
Microsoft Office (Word, Excel, Outlook)
• Excellent
written and verbal communication skills
• Experience with
data entry, scheduling, and client management systems (CRM) preferred
• Comfortable learning new software and systems
• Familiarity with
social media platforms (Instagram, Pinterest, Facebook)
• Ability to manage multiple projects in a fast\-paced, deadline\-driven environment

Preferred (Not Required)

• Experience in
weddings, events, floral design, hospitality, or creative industries
• Background in
event planning, client services, or project coordination

Additional Notes:

• This is a part\-time position with the potential for long\-term employment.
• Resumes without a cover letter will not be considered. Please include a cover letter explaining why you are the ideal fit for this role.

Job Type: Part\-time

Pay: From $20\.00 per hour

Work Location: In person